Campus Secretary/Registrar- Premier High School of Austin North

• 1 year certificate from college OR technical school

• 2+ years of experience in working within an office environment.
• 2+ years of experience working with the Google and Microsoft Office suite of applications
• 2 years of related experience and/or training; or equivalent combination of education and experience.

• Able to alphanumerically and chronologically file documents, develop office procedures, and follow directions.
• Able to handle confidential information in a professional and secure manner.
• Able to answer phones, take messages, and direct others to the appropriate staff and/or department.
• Able to type 60+ WPM.
• Able to work office equipment.
• Able to disseminate information according to ResponsiveEd, State, and Federal Guidelines.
• Excellent verbal and written communication skills.
• Ability to learn customized computer programs.
• Ability to meet compliance deadlines.
• Ability to communicate effectively verbally and in writing with staff, students, and parents.
• Ability to manage multiple priorities effectively and work under pressure.
• Ability to develop and maintain effective working relationships.
• Ability to travel as necessary.

• Greet visitors, determines nature of business, and direct visitors to the appropriate destination.
• Ability to handle visitors and phone calls which do not require the Campus Director's attention. Answer questions which require a detailed knowledge of school procedures or collection of information from files.
• Assist parents in completing Enrollment and Re Enrollment Forms.
• Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
• Complete student transcripts and distribute class rank information each semester.
• Assist with completing Graduation Plans at the end of the spring semester for all students.
• Process McKinney-Vento applications; ensure Food Service Department receives updates and timely reports.
• Communicate effectively with Parents and corporate staff via email, telephone, fax, and in person in a professional manner.
• Keep Campus Director's calendar and schedule meetings. Brief the Campus Director on these meetings, send for students and apprise Campus Director of their needs when meeting is requested.
• Assist with reports for the school, faxes or email reports to the appropriate corporate staff.
• Ensure timesheets are completed daily and sent to corporate staff prior to each payday.
• Maintain all school funds and budgets and prepare reports. Complete Purchase Order (PO) for Campus Director approval so that school supplies may be ordered.
• Ensure curriculum order is compiled and sent to corporate staff.
• Receive and distribute incoming mail; channel outgoing mail.
• Responsible for the upkeep and regular maintenance of the office copier and other office equipment.
• Maintain Student Attendance Records and fax these to the Public Education Information Management System (PEIMS) Coordinator.
• Ensure appropriate enrollment forms are completed and sent to the PEIMS Coordinator in a timely manner.
• Track students who leave or withdraw from the school and ensure appropriate documentation of leave codes.
• Talk with student encountering problems, resolve problems, or direct student to teacher or Campus Director.
• Answer telephones to provide information, take messages, or transfer calls to the appropriate staff and/or department.
• Channel information to faculty and staff from all sources.
• Accept, track, and deposit funds for lunches, school supplies, and student activities.
• Organize and manage the meal program to follow federal and state guidelines.
• Prepare the daily and monthly reports and email reports to the appropriate corporate staff.
• Disburse funds, record financial transactions, and audit and balance student organization and other school fund accounts.
• Maintain calendar of school events.
• Make arrangements for substitutes for teachers; procure coverage for classes in emergency situations.
• Compile transcripts for students.
• Assist with assemblies.
• Perform special projects, during and after normal business hours, and other duties as assigned. NOTE: After normal business hours may include, but is not limited to, Saturdays.
• Responsible for general clerical duties.
• Attend all staff meetings and keep minutes.
• Assist with commencement services.
• Travel as necessary.
• Perform all other duties as assigned.

• All equipment required to perform jobs duties and task previously described.

ResponsiveEd