Project Administrator/Coordinator
Woodfibre LNG
- Vancouver, BC
- Permanent
- Full-time
- Collaborate with project managers and team members to understand project objectives, scope, and requirements for reporting.
- Participate in weekly department/stakeholder meetings.
- Prepare and format project reports in a clear, concise, and professional manner, ensuring accuracy, coherence, and adherence to organizational standards.
- Coordinate, prepare for, and organize project activities with internal stakeholders and contractors.
- Manage schedule by assessing, communicating, and implementing adjustments to project timelines.
- Generate meeting minutes, distribute them to stakeholders, and ensure follow-up on action items.
- Ensure that reports are delivered on time and meet established deadlines and requirements, proactively addressing any issues or delays that may arise.
- Communicate effectively with project stakeholders to gather feedback, address questions or concerns, and incorporate revisions or updates as needed.
- Stay informed about project progress, developments, and changes to accurately reflect the status and impact in project reports.
- Maintain organized documentation and records related to project reporting, ensuring accessibility and traceability of information for future reference or audit purposes.
- Provide administrative support to Project Services and Project Controls team, including managing correspondence, filing documents, and maintaining project databases.
- Bachelor's degree in business, communications, technical writing, or related field preferred.
- Excellent writing and editing skills, with the ability to convey complex information clearly and effectively to diverse audiences.
- Strong analytical and critical thinking skills, with the ability to synthesize information, identify key insights, and draw actionable conclusions.
- Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint, as well as experience with report writing tools.
- Familiarity with project management concepts, methodologies, and terminology, and the ability to quickly grasp and communicate project-related information.
- Attention to detail and accuracy in writing, editing, and proofreading reports, with a commitment to maintaining high-quality standards.
- Ability to work independently with minimal supervision and as part of a collaborative team in a fast-paced environment.
- Strong interpersonal and communication skills, with the ability to interact professionally and diplomatically with stakeholders at all levels.
- Valid driver’s license and passport.
- Available to travel to United States for work.
- Innovative and vision-oriented, capable of strategic planning and implementation.
- Able to work well under pressure, manage multiple tasks, and adapt to changing priorities within tight time frames.
- Team player with expertise in various computer programs (e.g., MS Office).
- Motivated and takes ownership of tasks.
- Driven to pursue continuous improvement processes.
- Shares knowledge readily and encourages personal development.