Office Administrator
EveryMatrix
- 中国
- 长期
- 全职
- Maintaining the available location from the perspective of Security, Housekeeping, Administration and Cleaning ; meeting the Group Heath&Security standards;
- Ensure the management of the rented building/space (equipment, electricity, water distribution, safety, firefighters, security, removals, etc.);
- Coordinate office building projects, renovations, or refurbishments;
- Coordinate the office set-up/space planning in compliance with the local norms;
- Identify, acquire and deliver the fixed assets, appliances and supplies needed for the office Contact suppliers/contractors with specific needs, initiate requests for proposals, select vendors, maintain the commercial relationship and manage expenses;
- Organize and coordinate small office events;
- Keeps a strict and real-time record of all expenses for the office: petty cash report,invoices and receipts uploaded in our expense system;
- Keeps a strict record of all contracts and addendums with partners and suppliers (including lease);
- Assists the Human Resources department with collecting employees information and with ad-hoc projects
- Assists HR to manages employee benefits and office perks, including ordering and delivering welcome packs to new joiners, anniversary gifts and all other HR events items;
- Maintaining General Office Files, including job files, vendor files, and other files related to the company’s operation.
- Facility management experience;
- Understanding of Human Resource Processes;
- Knowledge of Microsoft Office (Word and Excel);
- Basic accounting knowledge would be considered an asset;
- Able to work in a team and independently;
- Professional behavior with a positive ‘can do’ attitude;
- Punctual and dependable;
- Clear communicator and an active listener;
- Pro-active and able to take decisions under pressure;
- Willing to learn and improve the current knowledge;
- Excellent written and oral proficiency in English.
- 40% work from home over any 3-month (can work one month per quarter abroad);
- Extra leave days for every year at the company – 43 days including public holidays by year 5 of employment;
- To support women candidates, we offer 100% work from home until the child’s first birthday for mothers;
- Men receive 4 weeks of paternity leave and can work from home until the child is 13 weeks old;
- 10 sick leaves per year with no doctor’s certificate requirement.
- Daily catered lunch allowance;
- A flexible schedule;
- Our own in-house gym, health & well-being programs;
- Fruits Wednesday;
- Access to online learning platforms Udemy for Business and O’Reilly and budget for external training;
- Frequent office events and team building activities in different locations;
- A fun entertainment corner;
- A great office space – come and see them for yourself.