Executive Assistant (Director)
Convatec
- Reynosa, Tamps.
- Permanente
- Tiempo completo
- Data entry and paper/electronic document filing/archiving
- Scheduling/coordinating meetings, diaries, and travel arrangements
- Receiving/relaying telephone messages from internal and external sources
- Researching vendors for office supplies/equipment and outsourcing services
- Planning office events, moves, and assisting with office space planning
- Implementing corporate programs and requirements at the local office level
- Perform executive administrative tasks associated with supporting the Senior executives.
- Coordinate workflow and maintain a productive work environment. Interact with customers, senior-level executives, and all other levels of employees.
- Excellent calendar management skills, scheduling complex meetings and handling logistics.
- Coordinate complex domestic and international travel arrangements and international meetings.
- Set up and coordinate off-site meetings.
- Compose, design and edit correspondence and reports.
- Produce complex and professional looking PowerPoint presentations. Maintain business/customer contact database, corporate files and business plans. Conduct Internet research; review and synthesize information.
- Plan and schedule projects, and GQO initiatives/campaigns, ensuring timely completion.
- Collect and prepare information for use in discussions/meetings of executive staff and outside individuals, and produce a structured output from these meetings/discussions for follow-up.
- Make high level contacts of a sensitive and/or confidential nature inside and outside the company. Support in coordinating external/internal audit logistics.
- Support in records management to the global quality management systems team, mainly in the interaction with off-site storage vendors. Work with standard and advanced spreadsheets, databases, and word processing software packages.
- Process purchase orders and help the team with administrative financial tasks, such as coordinating capital appropriate request inputs. Prepare itineraries, agendas and expense reports.
- Minimum 3 years of experience.
- University degree in Administration.
- Fluent English, written and oral.