Office Coordinator & Executive Assistant

• Support Executive Leadership Team with day- to-day diary management and meeting attendance.
• Set regular catch up with Executive Leadership Team each week to review and provide support with this meetings and movements
• Execute expense reports
• Assist with travel arrangements through to completion

• Provide day-to-day support for the smooth running of the Paris office (office communications, staff access, keep the office clean and tidy, manage meetings rooms capacities and availabilities, document office procedures, advise on best practices,...)
• Being point of contact for FW and NBCU employees
• Vendor Management – Maintaining and Reporting any onsite issues with external vendors including (but not limited to) food & beverage, cleaning, hygiene supply and facilities.

• Collaborate with different departments and locations to address their logistical, coordination, and administrative support needs
• Assist in planning and executing internal events

• Supervise reception tasks and ensure they provide quality customer service
• Ensure effective reception coverage during office hours

• Excellent organizational skills and ability to manage multiple tasks simultaneously.
• Strong verbal and written communication skills.
• Proficiency in computer tools and office software.
• Ability to work independently and in a team.
• Attention to detail and strong prioritization skills.
• Ability to maintain confidentiality of sensitive information.
• English mandatory
• Previous experience in an administrative or office coordination role preferred.
• Previous experience in customer service or reception is an advantage.
• Practical knowledge of office management software such as Microsoft Office.

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