Concierge / Reception

MSS Security

Victoria
Permanent
Full-time

2 months ago

About the CompanyAs one of Australia’s leading security companies, with a national footprint across Australia, MSS Security has unrivalled experience in delivering the highest quality of service & protecting some of the nation’s highest profile sites. To find out more visit our website atCultureOur employees enjoy working with MSS because we:

Have a high people and culture focus;
Offer extensive development and progression opportunities;
Provide stability and certainty in a role;
Work collaboratively together and are high achievement focused;
And because we know how to have fun whilst getting the job done.

The purpose of the role is to provide customer service to employees and visitors alike whilst maintaining a security presence. Act as “the face” for the client ensuring that both MSS Security and the client is represented as professionally as possible at all times.Personal Assistance:

Providing administrative support to the Chief Financial Officer, including preparing PowerPoint presentations and Excel spreadsheets, Word documents, diary management and planning conferences
Carrying out ad hoc projects and requests
Monitoring and reporting on Finance and IT team monthly training requirements
Assisting in Head Office expense management (e.g. verifying vendor invoices, coding, approval, etc.)
Facilitating the approval process of Capex Requests
Credit card reconciliation for Chief Financial Officer
Organising inductions for new personnel for Head Office

Reception & Administration:

Answering internal and external clients’ calls and queries and ensuring all enquiries are addressed immediately or referred to the correct person
Managing the mail and courier services in and out of Head Office
Assisting with the maintenance of information databases and hard copy filing
Overseeing the facilities management of Head Office including monthly safety inspections and reporting
Ordering all general supplies for Level 2, Silverwater facilities
Receiving and responding to all enquiries through the info@msssecurity.com.au email address
National business card ordering
In-office event coordination
Coordinating and compiling Head Office newsletter
Updating CM3 with annual compliance requirements
Booking travel for various Head Office Managers and staff
Assisting other departments with ad-hoc requirements
Reconciling credit card expenses for National Credit & Invoicing Manager, Chief Commercial Officer and National Finance & Shared services Manager
Preparing expense reports for various Head Office Managers
Fulfilling the role of the First Aid Officer

Fleet Administration:

Daily administration
Facilitating contract signing between MSS Security and financing company (NAB)
Online Vehicle Ordering
Monthly Reporting
Liaising with external fleet managers

Workplace Giving Program Duties:

Liaising with selected charities
Liaising with State Ambassadors
Coordinating quarterly events at state office and Head Offices
Organising quarterly committee meetings
Providing updated figures to Marketing team - monthly
Coordinating and compiling Workplace Giving Newsletter
Assisting with the development and implementation of the Marketing Plan

How to applyMSS Security is an Equal Opportunity Employer. We value the unique backgrounds, experiences and contributions of each person and encourage and celebrate diversity. We are proud to be certified by the Workplace Gender Equality Agency, a partner and supporter of Veterans employment and honoured to have an endorsed REFLECT Reconciliation Action Plan.Click APPLY to complete your application and you will be prompted to answer a few simple questions and upload your cover letter and CV.To give yourself the best opportunity to progress your application, please outline in your cover letter how your skills and experience meet the role requirements.Thanks for taking the time to consider MSS as a future employer and we look forward to hearing from you.

MSS Security

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