Assistant II - Procurement
Bioversity International
- Hà Nội
- 17.490.758₫ một tháng
- Lâu dài
- Toàn thời gian
- Support in domestic and international travel arrangements (hotel booking, transportation arrangement, ticketing etc) for non-research staff and visitors in/out of Vietnam;
- Assist in verification of monthly travel consolidated reports provided by authorized travel agents and ensure accuracy and completeness;
- Support in sourcing potential vendors, obtain quotations for products and services;
- Support in creating products and suppliers ID in OCS system;
- Assist in obtaining key contracting information, drafting commercial contracts and Professional Services Agreement (PSA) for review;
- Receive purchase order delivery and collect the supporting documents from suppliers/vendors for project requests;
- Assist in raising purchase requisition and follow up on orders to ensure on time delivery;
- Ensure the procurement process is in compliance with Alliance’s Procurement Policies and procedures;
- Back-up to receive purchase order delivery and collect the supporting documents from suppliers/vendors for Vietnam office supplies and services;
- Assist in drafting the invitation letters and certificates of employment for visa applications (in/out of Vietnam);
- Support in maintaining the list of assets and inventories for Vietnam operations;
- Assist in drafting letter to AGI for permission vehicle parking/entry and onboard staff picture at the main lobby;
- Assist with logistic arrangements for internal events;
- Support the proper filing, effective archiving, upkeep of documentation through photocopy, scan and filing documents;
- Other tasks as assigned by the supervisor.
- Technology career or equivalent in business or public administration, logistics, accounting, international relations or related discipline with a minimum of 1 year of relevant experience, preferably in an NGO or international working environment;
- Good computer skills, especially with Word, Excel, PowerPoint, Windows, and in internet-based communications;
- Advanced command of the English language, both written and spoken;
- Strong interpersonal, communications and teamwork skills; courtesy, tact and ability to establish and maintain effective working relationships with people of different cultural and national backgrounds;
- Well-developed skills in personal organization, priority setting, problem solving, accuracy, high attention to details;
- Ability to work with significant independence within assigned areas;
- Dynamic and self-motivated character, willingness to up skill as required by the tasks to be performed.