Executive Assistant

Stonebridge HR Solutions

Requirements:

Formal Executive Assistant Training
Tertiary Degree/ Diploma beneficial
3 years experience as an Executive Assistant for Top level executives
Ability to engage in all aspects of the business as a representative of the MD and CEO
Must live in the Centurion, Midrand or Pretoria East area
Valid Drivers license and own transport
Excellent communication skills
Minute taking skills
Computer literate
High level of attention to detail
Problem solving skills

Skills:

Responsibilities:

Organise and schedule meetings
Prepare meeting agendas, perform research for meetings, and take minutes during meetings
Maintain office correspondence
Perform reception duties such as answering phones where necessary
Manage the diaries and schedules of senior management
Liaise with clients and business guests
Organise media appearances and events
Manage internal projects and follow-up with team members where required
Maintain a strong working relationship with other departments
Liaise with other staff members on behalf of senior management
Prepare and deliver monthly reports
Preparing PowerPoint presentations and Excel documents as required
Printing and binding presentations
Travel Coordination including the booking of flights, accommodation, transfers, and submission of applications for visas
Monthly management of travel and expenses processes
General administrative support which includes producing letters, booking couriers, taxis, rooms, managing stationery, organizing team events etc.
Answering team phones when they are not able to, taking messages and responding where necessary
Responding to and following up on emails and delegating if necessary
Organising team events as required
Ad hoc project work

Please note only shortlisted candidates will be contacted. If you have not heard from us in 2 weeks, please consider your application unsuccessful.

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