Secretary II - PretoriaFull job descriptionDuties and responsibilitiesAttending to secretarial and typing functions associated with general legal work, e.g. personal injury litigation and third party mattersTaking messages and attend to general office dutiesCompleting large volumes of dictated typing work relating to High Court matters and preparing Notices in terms of Court RulesProcessing of reports and documentsAttend to administration of office filesPrepare client accounts, attend to invoicing, including preparation of debit and credit notesAttending to all further accounting functions, such as arranging client and debtor payments,Handling debtors list and typing reconciliation statementsLiaising with clients, counsel and sheriffs, organising consultations and attending to queries from clients and other attorneysArranging medico-legal examinations for clients with doctors as well as traveling arrangements & accommodationFollowing up to ensure that clients are reminded to attend medico-legal examinationsReceiving and sending e-mailsArranging for urgent services of legal documents and follow up telephonicallyAssisting in supervisor’s practice and facilitate best use of her professional timeDiarising files and following up on outstanding issuesEnsure proper record keeping at all times Skills and knowledgeComputer literate in Microsoft WordFully conversant in English and AfrikaansAbility to work under pressure while keeping calmAbility to work accurately and independently, without the need to be policed to ensure work is done and deadlines are metAbility to use initiative and be able to work on several matters at a timeGood telephone and communication skillsGeneral Litigation experienceAbility to work accurately with attention to detailExperience in personal injury law and family lawWillingness to learn and become efficient and effective towards responsibilityFlexibility with respect to time & work.Qualification/sMatric/National diploma or equivalent qualificationSecretarial Diploma with excellent typing skills
