Office / Operations Administrator
Lanpro
- York
- Permanent
- Full-time
We're an independent, forward-thinking multidisciplinary consultancy which provides exceptional Planning, Design, and Environmental services across the UK. This is underpinned by regional knowledge, service-specific expertise, and strong client relationships.
In order to achieve this our goals, we must have a team to support operations who are effective communicators, well organised and driven to deliver.
Due to an internal promotion, we have an exciting opportunity for a new office administrator to join us in York in a great collaborative but driven culture.
Having recently delivered some of the nations most significant infrastructure projects, we have been instructed on further business. This role is crucial to support and enable the operations team through effective administration and organisation of our York facility.
Our environment is like none other with the ambition, collaboration and innovation running through our people. You will be the key point of contact for all things Office and administration for York.Job PurposeAs the Administrator you are responsible for general administration tasks within the office environment. You will play a primary role in ensuring that all office administrative functions are coordinated to achieve a high level of productivity within the office and wider company.Key Responsibilities:
Organising meetings and managing calendars
Booking transport and accommodation
Organising company events and conferences
Keep stock of office supplies and IT equipment and place orders when necessary
Manage phone calls and correspondence (e-mail, letters, packages etc.)
Preparing letters, presentations and reports
Processing invoices and managing office budgets
Implementing and maintaining procedures/office administrative systems
Facilitating the induction of new employees
Supporting with Bid administration or tenders.
Ensuring that health and safety policies are up to date
Assist colleagues whenever necessary
Qualifications & Experience
Experience in an administrative role
Knowledge of administrative software packages
Good interpersonal and time management skills
Basic accounting skills
Essential Knowledge, Skills, Abilities
Reliability and discretion: you will often learn of confidential matters
Adaptability
Excellent communication and relationship-building skills
Organisational skills
IT skills
Problem solving skills
Initiative
Budgeting skills
Attention to detail.Our people benefits
We offer a fantastic people package with private medical insurance, medical cash plans, enhanced pension, company bonuses and a market leading career progression structure.Equal opportunities
Lanpro provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Lanpro is wholly committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process, then please inform a member of our People Team.