Admin Assistant FTC (Maternity Cover)
AtkinsRéalis
- Belfast
- Contract
- Full-time
- Point Of Contact for office queries, providing information on office updates, access & office use.
- Manage all IT requirements for new starters and leavers and new starter inductions.
- Co-ordinate Office events, briefings/quarterly forum etc.
- Manage invoice processing.
- Manage timesheet submissions.
- Ensuring all office equipment is in good working order and all employees are equipped with equipment, PPE, stationery etc.
- Liaise with suppliers, finance, internal support functions, local office & other staff as required.
- General ad-hoc administration tasks including, archiving, printing, binding, filing duties etc.
- Support in the preparation and management of bid submissions
- Provide efficient and effective direct support to the Directors/Senior Managers (PA/Diary Management).
- Travel management and bookings.
- Organise staff socials/event management.
- Responsible for Corporate Credit Card purchases (e.g., staff gifts and welfare).
- Assist staff with expense submissions.
- Manage the Aberdeen Office Teams site, including desk booking register and ad-hoc team support.
- Support staff with the submission of expenses.
- Educated to GCSE level including English and Maths.
- Previous Office Management/Administration experience.
- Experienced user of MS Office.
- Competent in the production of spreadsheets and PowerPoint.
- Experience of database applications.
- Experience of Power BI and Microsoft Dynamics desirable, but not essential.
- Experience of In-design or similar graphics package desirable, but not essential.
- Enthusiastic and reliable team player.
- Self-sufficient, ability to work independent from instruction with a proactive approach.
- Excellent communicator, both verbally and in writing.