Administrative Assistant

Robert Half

  • Mississauga, ON
  • $60,000-70,000 per year
  • Permanent
  • Full-time
  • 18 days ago
At Robert Half, we specialize in connecting talented professionals with exceptional career opportunities. We're hiring an Administrative Assistant on behalf of one of our long standing clients looking for an administrative professional with a knack for organization, outstanding communication, and an ability to thrive in a dynamic, professional team setting.Position Overview:As an Administrative Assistant, you'll play a critical role in supporting operations and ensuring organizational efficiency. This role is essential to maintaining the flow of communication, managing records, coordinating schedules, and assisting in day-to-day business functions, all while delivering excellent customer service.Key Responsibilities:
  • Provide general administrative support, including answering phone calls, managing correspondence, photocopying, faxing, scanning, and filing
  • Support contract administration by communicating with vendors/contractors, verifying documentation, and tracking updates
  • Respond promptly to inquiries or complaints from stakeholders, troubleshooting solutions and escalating when necessary.
  • Assist with data management: updating records, compiling reports, and maintaining organization-wide systems.
  • Ensure timely follow-up on invoices, vendor adjustments, and related financial documents.
  • Coordinate inspections, meetings, and other logistical needs with external and internal parties.
  • Support special projects, such as coordinating building maintenance schedules, environmental report updates, and contract renewals.
  • Collaborate with cross-functional teams and assist with portfolio or project needs.
Ideal Candidate Qualifications:
  • Experience: Prior administrative or office support experience required
  • Technical Proficiency: Intermediate skills in Microsoft Office Suite (Outlook, Word, Excel) are essential.
  • Organizational Skills: Highly detail-oriented with strong time management, multitasking, and prioritization abilities
  • Problem-Solving: Resourceful, proactive, and able to synthesize information to address challenges efficiently.
  • Team Collaboration: A supportive and adaptable approach to teamwork with a focus on shared goals.
  • Customer Service Focus: Demonstrated ability to deliver high-quality service to both internal and external stakeholders.
Why You Should Apply:
  • Opportunity to work with a supportive team in a fast-paced office environment.
  • Great chance to build and refine administrative and project management skills.
  • Salary based on experience $60,000 - $70,000
  • Top notch health and dental benefits
  • RSP plan
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.Only job postings for jobs located in Quebec appear in French.© 2025 Robert Half. By clicking “Apply Now,” you're agreeing to Robert Half's Terms of Use.Robert HalfRobert Half est la première et la plus grande firme de solutions de gestion des talents spécialisées au monde, qui met en relation des chercheurs d'emploi hautement qualifiés avec des opportunités au sein de grandes entreprises. Nous offrons...

Jobboom