Office AssistantWe have a vacancy for an Office Assistant in our Bristol office.Position OverviewReporting to the Executive Assistant of the CEO, the responsibilities of the Office Administrator is to provide a professional office service, contribute the smooth running of the Bristol offices and act as a professional first point of contact for staff, clients and visitors.Person SpecificationPersonable, confident character with excellent customer service skillsExcellent communication skills at all levelsGood attention to detail and general administrative skillsAble to multi task and meet multiple deadlinesPolite friendly manner with a positive “can do attitude”Team player, flexible attitude and ability to adapt with changing priorities of the businessDiligent worker, taking responsibility for tasks and ensuring completionWorking knowledge of Microsoft Office, particularly in Outlook, Word and Excel.Proven experience as an office assistant, or in another relevant administrative roleThorough understanding of office management proceduresExcellent organizational and time management skillsExcellent written and verbal communication skillsInventory controlFlexibility and willingness to work outside office hours as per business requirements.About the roleKey Activities/Duties of the Office Administrator:Welcome and greet clients and visitors.Manage the reception diary, overseeing bookings, lunch orders and car park requirements.Answering all incoming calls politely and efficiently, advising of alternative contact information where possible.Schedule and plan meetings and appointments.Manage the facilities and related services to support day-to-day operational needs of the offices. This includes in house services and 3rd party services such as cleaning etc.Maintaining stock e.g. groceries, stationary and janitorial supplies.Preparing and setting up meeting rooms, as well as delivering lunchesTidying Kitchen area.Handling Post.Monitoring the buildings for health, safety and fire hazards on an on-going basis.Fire alarm testing.Acting as a knowledgeable Fire Warden (Fire Marshal training would need to be carried out first) and coordinating the necessary refresher training.Sort and distribute communications in a timely manner.Resolve office-related malfunctions and respond to requests or issues.Coordinate with other departments to ensure compliance with established policiesMaintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.Designs and implements office policies by establishing standards and procedures.Maintaining company security by issuing, checking and collecting work IDs, and/or updating visitor logs.Logging and reporting all technical faults and arranging all office equipment fixtures and fittingsPhotocopying and scanningAbout the companyAll around the world, Healix safeguards people's health and wellbeing.Required Criteria