Administrative Coordinator
Avison Young
- Sacramento, CA
- Permanent
- Full-time
- Provide support to the team in technology applications, i.e., CRM, InDesign, Outlook, Word, Excel, PowerPoint and other company supported programs.
- Prepare and execute expense reports on a regular and timely basis.
- Create and maintain efficient information retrieval system within online file sharing programs.
- Schedule appointments and coordinate calendars.
- Perform clerical duties to include photocopying, mailing and faxing documents.
- Produce timely and accurate word-processed documents (reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.)
- Preparation, control, and maintenance of legal documents (letters of intent, offers, proposals, commission agreements, listing agreements, amendments, waivers, extensions, etc.) throughout the deal and due diligence process.
- Coordinate deal processing with brokers and finance department.
- Assist team with preparing and updating client-specific reports.
- Contact internal and external resources for information, as required.
- Assist and participate in industry functions or client events, as required.
- Support the team in utilizing Outlook, HubSpot CRM and other data bases, including entry and maintenance for the purposes of direct marketing and client development.
- Conduct market information research through various sources including CRM and third-party databases such as RCA, CoStar, REIS, etc.
- Assist other teams, or business units, when required.
- Bachelor’s Degree or commensurate experience required.
- Minimum of 3 years of experience in an administrative support role.
- Advanced knowledge and efficient use of business suite computer programs including Word, Excel, PowerPoint, Outlook required. Experience with Adobe Creative Suite (InDesign, Photoshop, Illustrator, and Acrobat) preferred.
- Must be able to handle flexibility in task management while having a keen eye for detail.
- Ability to read, analyze, interpret, and create general business documentation.
- Ability to write reports, business correspondence and format presentations.
- Excellent and effective verbal and written communication skills.
- Excellent proofreading and editing skills.
- Ability to multi-task, utilize effective time management skills, and be able to recognize and respond to time sensitive issues and tasks.
- Ability to maintain discretion regarding personnel and industry-related matters.
- Traditional and Roth 401k with generous employer match and immediate vesting
- 12 weeks of Paid Parental Leave after one year of tenure
- Medical, Dental, Vision Insurance
- Company paid Life and AD&D Insurance
- Company paid Short & Long-Term Disability
- Voluntary Critical Illness and Accident Coverage
- Healthcare, Dependent Care, Commuter & Transit Pre-Tax Benefits
- Wellness program
- Employee Assistance Program (EAP)
- Competitive paid vacation days
- 2 personal/wellness days
- Paid holidays plus 2 floating holidays
- Annual volunteer day for Day of Giving