Administration Assistant – Analyst
JPMorgan Chase
- Edinburgh Midlothian
- Permanent
- Full-time
- Diary management and secretarial support for the UK and International Benefit teams - includes co-ordination of meetings across time zones
- Co-ordination of approximately 40 UK pension trustee board meetings per year, including liaison with external attendees, room bookings and refreshments
- Arranging pre-meetings for all trustee meetings to agree agendas, papers etc, loading of electronic trustee meeting packs for trustee board meetings, booking trustee training courses as required
- Invoice processing and management across a large number of vendors
- Arranging other meetings as required including internal and external meetings
- Supporting the team in issuing bulk communications including mail merges
- Making travel arrangements and expense processing for team members
- Stationery ordering for the group
- File/organise team materials including maintenance of web-based document storage solutions
- Maintain database of trustee details across all plans (contacts etc)
- Help to organise pensions and benefits roadshows and webinars
- Strong team player with excellent organizational skills, used to managing varied priorities in a high paced environment, with ability to take ownership of projects, be proactive and flexible
- Strong Microsoft skills (proficient knowledge of MS Word, Excel, and PowerPoint; knowledge of Outlook preferred)
- Effective interpersonal skills, a good verbal and written communication skills
- Tact and good judgment in confidential situations and the ability to interact with senior management
- Desire to learn new skills and take on new challenges
- Proven experience of working for large teams