Document Controller
Kone
- Barking, Greater London
- Permanent
- Full-time
- Manage all incoming notifications relating to project queries
- Management of tender documents associated with project – process & archive in line with customer specific requirements
- Prepare and upload KONE drawings / documents in line with deadlines to customer / portals
- Review document controlling documents from the sales tender documentation to ensure document controlling compliance and understanding
- Support Project Managers, Designers, Planners etc. with documents to ensure progress payments / final account are collectable
- Upload documents to customer portals. Ensuring that the documents follow the client’s protocol
- Prepare documents as required to support project manager and operations
- Work as part or KONE project team – provide progress updates on project status and key actions
- Create and manage various internal folder structures for Design, Commercial, Document Control and Site
- Support in managing deadlines of projects, ensure all document control related information is submitted correctly to avoid any financial abatements
- Work part of a larger team and provide admin and document controlling support in line with manager requests
- Archive all communications
- Adhoc admin duties and Team cover
- Some travel (3-4 times a month to either our Heathrow or Clapham office)
- Assisting the Admin team periodically
- Have worked in a similar position as a Document Controller
- Able to work on multiple projects
- Be customer focused, understanding the needs of customers and the importance of providing solutions to satisfy short and long-term objectives
- Ability to work effectively in a highly complex, diverse, changing environment, whilst adapting to change and maintaining focus on key business goals and objectives.
- Good communication skills in English both written and spoken
- Possess good customer service skills
- Pays strong attention to detail and accuracy
- Experience of Aconex, Asite, EDMS is essential
- Experience of Maximo, SAP, Salesforce is desirable
- Excellent problem solving and analytical skills
- A proactive and forward-thinking team player
- Willing to continuously learn