HR Administrator

• Previous experience of Workday would be ideal
• Essential: GCSE Maths and English at Grade C or above, or equivalent
• Experience of working in HR or office manager type role is preferred
• Strong administration background – organization and attention to detail
• Experience of managing events is essential
• Experience of working with the full range of employee lifecycle processes is preferred
• Proven experience of data input e.g. payroll administration
• Previous experience of using a HR Information System is preferred, ideally iTrent and Workday
• Working knowledge of MS Word (mail merge), Excel, Outlook, Powerpoint

• Supporting payroll administration, jointly, with other administrators
• Creating letters to employees to reflect changes in terms and conditions, such as promotions and job changes
• Support queries relating to the Village, such as how to log on, Workday ID numbers, where to go for support

• First point of contact for transactional HR queries
• Providing cover for HR Administrator colleagues, ensuring seamless service to the business
• Assist with the management of Occupational Health services and associated providers i.e. booking OH appointments and arranging drug and alcohol testing

• Suggesting and implementing HR process improvements. This includes process mapping, developing tools and documentation. Keeping the admin process guide up to date.

• Participating in HR projects, e.g. organizing annual events such as Shining Star Awards, Long Service Awards
• Policy and Process development and any other relevant project HR are undertaking.

• Become a Workday super-users – support line managers in the business with their Workday actions, running basic standard reports

• Providing references for current and former-employees in line with company policy. This will include employment, rent/mortgage references
• Ensuring ‘right to work’ status by regular checking for all employees with visas in line with current guidance
• Carrying out HR housekeeping as directed by HR leadership team – this includes filing of confidential documents in line with GDPR regulations
• Providing general administrative support to the HR team such as raising purchase orders
• Manage mailshots – mail merge letters, putting into envelopes and liaising with the post room
• With the other HR administrators, manage the HR mailboxes and respond to queries in a timely manner
• Administering maternity and paternity cases (family friendly cases)
• Keep HR intranet pages up to date

LogicMelon