PROCUREMENT MANAGER - Dar es Salaam
Safal Group
- Dar es Salaam
- Permanent
- Part-time
- Develop the annual and monthly Procurement Plan for the procurement of goods, works and services in consultation with reporting manager with focus on:
- Timely delivery of procured services.
- Obtaining best value for money
- Utilizing buying power leverage
- ensure timely availability of materials, equipment, spares, and engineering utilities as requested by the respective user departments.
- Maintain records of goods ordered and received, thereby ensuring that all procurement documentation is appropriately filed.
- Prepare payment and cash flow forecast for imports and local purchases based on payment terms.
- Advise internal customers on the appropriate procurement process to be followed.
- Manage the tender process in adherence to the Procurement Policy.
- Work across service providers to achieve value through maximized savings benefits, reduced duplications and negotiate fixed contractual agreements. Administer contract performance, including delivery, renewal, warranty, damages, and insurance.
- Conduct efficient and collaborative procurements which are corporately compliant (tendering, quotations, negotiations, evaluation award, contract management, supplier relationship management) and which result in a high value adding commercial outcome.
- Maintain an updated database of suppliers.
- Monitor the operating budget to ensure expenditure is aligned to budget allocations while addressing budget variances with the reporting manager.
- Authorize expenses as per approval matrix or delegation of authority.
- Keep records of all procurement activities for both local and imported while ensuring an updated record of prices changes is maintained.
- Work with Commercial Officer [Inbound] to ensure LCs and Cost sheets are prepared correctly and timely.
- Introduce proper filling system were accessing and retrieving records should be done easily.
- Manage the performance of direct reports, ensuring agreement of annual goals, measuring performance against agreed goals, and dealing with areas of non-performance.
- Manage the development of staff and identify training interventions in support of career development.
- Input into the development of succession plans for the department in consultation with management.
- Coach and mentor team members to foster personal growth and teamwork.
- Approve leave, subsistence, and travel expenses as per approval matrix
- Degree or in Procurement, Supply Chain, Business Administration, Economics, Engineering, Management, Transport and Logistics / Supply chain / related field. A master’s degree and prior experience in SAP S/4 Hana is an added advantage.
- PSPTB certification is mandatory.
- General work experience (years): 8 Years, Specific to the position (level/discipline/years): Minimum 4 years in executive position.
- Solid understanding of supply chain management principles and related regulations in the context of Tanzania.
- High energy, personal presence, and maturity; demonstrated ability to innovate and support change.
- Excellent Communication skills, Analytical skills, Problem solving skills and planning & organizing skills.
- Good interpersonal skills with the ability to communicate and work effectively across teams internally and externally.
- Excellent personal organizational skills with the ability to multitask, prioritize and meet tight deadlines.
- Listening skills as well as the ability to understand people's background and motive’s ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements.
- Ability to use independent judgement andto manage and impart confidential information.