Executive Administrative Assistant
Smartsourcing
- Cebu City, Cebu
- Permanent
- Full-time
- Provide daily executive administrative support to the Managing Director (MD) and other board directors as necessary.
- Complete handling of sensitive and complex information with direction from the Managing Director
- Communicate on behalf of the Managing Director using a variety of means such as phone, email or formal documentation.
- Efficient complex calendar management on behalf of the Managing Directors and as otherwise required.
- Complete research to support business initiatives and develop business proposals as directed.
- Develop and proof all reports and presentations on behalf of the Managing Director as directed.
- Act as a Delegation in the absence of the Managing Director as required.
- Attending meetings in conjunction with the Managing Director, noting and following up on any required actions.
- Provide the Managing Director with an overview of outstanding and follow-up actions to ensure deadlines are met.
- Research grant and business opportunities, developing reports and presenting them back to the Board as directed.
- Complete travel arrangements and detailed itineraries as required for all Board members and other executives as directed.
- Complete remittance and other financial administrative functions as required on behalf of the Managing Director and liaise with the Finance Manager as required.
- Act as the administrator for internal working groups as required, including meeting coordination, agenda preparation, and where requested, minute taking including ensuring follow-up actions are managed promptly and accurately.
- Planning and execution of organisational events within the scope of budget and business purpose
- Coordinate Board meetings every month including collating all required reports, agenda and completion of minutes and action items following the meeting.
- Undertake other activities/tasks/projects as directed.
- Develop knowledge of NDIS Practice Standards & Quality Indicators to ensure clear understanding of a registered provider.
- Lead by example and maintain consistent professional conduct and behaviour.
- Proactively maintain and update knowledge as it applies to legislative and compliance requirements.
- Practical Industry Experience
- Industry-related qualifications/certificates
- Highly organized and efficient
- Professional discretion
- Agile and adaptable
- Innovative
- Effective verbal and written communication skills
- Proven industry insights and knowledge
- 💰 Above-industry salary package
- 🌞 Day Shift
- 😊 Fixed weekends off
- 👩⚕️ HMO coverage for you and your dependent/s after one (1) month
- 😋 Free lunch every day
- ☕ Free coffee every day (latte, americano, or cappuccino) made by our in-house barista
- ⛹️ Sports wellness clubs including free-diving
- 🏋️ Subsidized gym membership at Anytime Fitness
- ✈️ Travel opportunities to Australia
- 🙌 Exclusive discounts in selected restaurants and merchants
- And so much more!