Billing Coordinator

• Answering phones and routing calls
• Maintaining office voicemail system; fax machines, copy machines, and printers
• Daily pickup, drop off, and posting of mail
• Arranging for courier pickup as needed, and maintaining overnight delivery supplies
• Using excellent interpersonal skills, communicate with various levels of company staff and management, visitors, clients, etc.
• Greet and host all guests and office visitors with courtesy and respect
• Ordering, stocking and coordinating delivery of office supplies
• Track vehicle assignments, insurance and registration and assist in scheduling of maintenance

• Able to work with numbers, and check their own work
• Take responsibility for the job
• Think outside the box when necessary
• Communication a must, both in person and other
• Not afraid to ask questions when necessary
• Work directly with corporate accounting personnel to establish task lines for each individual project
• Work directly with corporate accounting personnel to assemble check and transmit monthly invoices for all active projects and any upcoming invoicing
• Aid in the monitoring of accounts receivable and accounts payable
• Work with subconsultants for timely submission of invoices
• Track and file all invoices and supporting documentation
• Track subcontractor accruals and forecast
• Track and submit accelerated invoicing process, when necessary
• File and maintain locally all signed task orders, and contracts and change orders
• Facilitate the signing and transmittal of all signed of task orders, and contracts and change orders to Corporate
• Track, maintain, and confirm order all charge codes for clients
• Assist with development and maintenance of various process and procedures

• Work directly with project managers/operations manager to provide document control support; coordinate and maintain files, file structure and database management systems
• Performs project specific document control audits during and after project completion; transmit project documents to clients in electronic format
• Archives completed projects and office files and records
• Maintains active and archived electronic project files
• Develops and improves internal and project specific document control processes and procedures
• Track insurance certificates are current on all projects

• Minimum of 5 years' experience with administrative and accounting/billing at a construction firm
• Four year college degree is preferred
• Microsoft Outlook and Office Suite skills, including advanced Excel skills
• Strong verbal and written communication skills
• Strong multi-tasking skills

Hill International