Company Secretary Administrator
TMF Group
- Cape Town, Western Cape
- Permanent
- Full-time
We bring common culture and ways of working, investing heavily in our people and platform to provide a high level of quality and security to our clients. We exist to give clients a global solution to what otherwise requires many local providers, each with their individual operational complexity and risk.
Our clients include the majority of the Fortune Global 500, FTSE 100 and top 300 private equity firms. We see ourselves as a partner to them, keeping them on top of complex rules and regulations in the countries where they are active.
We recognise that what we do is critical to our clients' reputation and integrity. That is why we have made flawless service our single obsession. Great service starts with our people, so colleague and client engagement are the two measures we care most about, driving our management agenda and investment.Key Responsibilities:
- Support the Administration teams in the use of Board Intelligence for Board Pack Preparation and document retention, and oversee user access rights;
- Board/ Shareholder meeting attendance / Board communication as required;
- Scheduled and Ad hoc Board / Shareholders / Managers / unit holder / committee meetings - Minute taking / drafting /circulation / approval / filing;
- Drafting of Board / Shareholders minutes and written resolutions for a diverse portfolio of structures with timeliness and efficiency, to a high level of accuracy and with minimum oversight. The diversity and complexity of the minutes will be dependent on the experience and knowledge of the jobholder;
- Oversight of the Annual Confirmation Statement and Annual Administration Fee Payments cycle ;
- Set Up, Maintenance and closure of Jersey entities in Viewpoint;
- Set up and Maintenance of Statutory registers for members, directors, secretary and other significant parties for Jersey entities;
- Assist with ensuring all statutory returns, filings and notifications are made at the appropriate time;
- Maintain the beneficial owner, controller and significant party information for jersey entities in MyRegistry and ensure that the 21 day deadline for reporting any changes is always met;
- Maintenance of all Client CoSec Team trackers;
- Support execution of client specific procedures and controls
- Assist/support the management of existing client relationships
- Work within client Service Level Agreements
- Ensure systems are fully and accurately populated in relation to entities worked on
- Ensure costs related to ad-hoc and bespoke client work are identified and captured
- In addition to the duties listed above, the Company Secretarial Administrator may be requested to perform any other ad hoc duties or projects as requested by management or appropriate supervisor.
- Ideally degree or diploma
- Ideally in the process of taking a relevant professional qualification - although not essential
- Previous experience of administration and company secretarial duties in a Funds and Company environment is essential
- An exciting opportunity in an international company
- Professional development opportunities as well as extensive individual further training opportunities, supported by our TMF Business Academy
- A career within an ever evolving market
- Flat hierarchies with direct contact to management and international exchange
- Want to know more about a career with TMF Group? Watch this video:
Applications close: 30 May 2024 South Africa Standard Time