Strutt & Parker - Administrator (Cirencester)

• Provide proactive administrative support to a dynamic, professional team.
• General administrative duties including but not limited to copy/audio typing, filing, telephone enquiries, expense claims, cost recording, etc.
• Undertake preliminary land searches to include environmental, land registry and highways. Store documents and insert as appropriate into report format.
• First stage drafting reports – basic including of details and formulaic information provided by the surveyor.
• Management of task planner and assigning roles where appropriate
• Produce quality documents ensuring a high standard of accuracy and presentation is maintained.
• Make travel arrangements where necessary.
• Assist with calendar management, scheduling meetings to allow for travel time and booking internal meeting rooms.
• Research and book restaurants and send calendar invites to clients.
• Deal with correspondence and compose written replies where requested. Take follow-up action where appropriate, redirecting if necessary.
• Assistance with setting-up new instructions. This could include searches on Land Registry, Historic England and Environment Agency Databases. Along with saving copies of job opening forms.
• Draft and type documentation including letters, schedules reports and JCT contracts of a complex nature.
• Editing & formatting of template documents,
• Receive telephone calls, respond to enquiries where possible or refer enquiries if appropriate.
• Produce invoices, help with the recovery of overdue invoices.
• Complete KYC and on-boarding.
• Maintain and update filing system, sending files to archive.
• Managing the contractor tender email inbox.
• Input expenses.
• Support the preparation of new business proposals and pitches, and the production of high-quality pitch documentation.
• Update case studies and BD documents.
• On occasion the ability to take meeting minutes, formatting these into PDF for circulation to the team.

• Advanced knowledge of MS Office: Word, Excel and Outlook
• Accuracy and attention to detail
• Excellent level of typing and IT skills with a full knowledge of Microsoft Office applications
• Able to work under own initiative.
• Able to prioritise workload.
• Willingness to learn and embrace change.
• Bright and positive attitude

• Heath & Leisure: 25 days annual leave + public holidays (the option of purchasing up to 5 additional days via flex benefits), health screening, gym discounts, wellbeing support, volunteering opportunities, cycle to work scheme, eye care voucher, travel & retail discounts, travel insurance, concierge service, kids pass, open fairways golf card, great company culture and social events (including sports teams, charity events, art pass), perks at work
• Financial: Pension, life assurance at 8 x basic salary, group income protection, long term disability insurance, interest free season ticket loan, bonus scheme - you will be eligible to participate in the Company’s Bonus Scheme, share incentive plan, financial and mortgage advice

BNP Paribas