Administrative Assistant English + other EU language

• Coordinates office procedures, ensuring efficient workflow and adherence to policies.
• Works collaboratively in a secretarial team, providing cover during absences and volunteering for additional tasks.
• Maintains utmost confidentiality of client and firm information.
• Manages attorney diaries, schedules meetings, and handles travel arrangements. Handles client communications, organizes emails, and files documents appropriately.
• Creates accurate and clear correspondence, reports, and presentations using firm templates.
• Utilizes computer systems effectively for filing and records.
• Enters attorney timesheets regularly, ensuring compliance with monthly deadlines.
• Manages billing processes, liaising with billing coordinators.
• Coordinates reimbursement requests and payment of invoices.
• Maintains updated secretarial handover notes for designated attorneys.
• Performs ad hoc secretarial and administrative duties as required.

• Bachelor or Master degree required
• Bilingual English + other EU languages (min C1 level written and spoken in both languages)
• At least 2 years of experience in a similar position
• Excellent team player and demonstrate co-operation when helping others.
• Maintain good attendance and punctuality.
• Excellent technical ability using the Firm’s computer system and software applications.
• Demonstrates awareness of providing a quality service and performs an accurate self-review of work undertaken.
• Ability to liaise professionally and effectively with clients.
• Ability to organise and prioritise workload effectively in order to meet deadlines.
• Flexibility to work additional hours as required.
• Experience of MS Word, Excel, PowerPoint and Outlook.
• Experience of Intapp, 3E, ChromeRiver and billing would be an advantage.

Bright Plus