Office Services Coordinator
Moss Adams
- Phoenix, AZ
- Permanent
- Full-time
- Maintain quality and readiness of the overall facilities, including room set-ups and breakdown
- Act as a general office services resource for questions from internal and external clients and assist in resolving issues or direct inquiries to the appropriate resource; may serve as primary point of contact for workplace services in a specific location
- Process daily incoming/outgoing mail and packages utilizing FedEx, UPS, USPS and courier services to ensure delivery deadlines are met and documented as required
- Coordinate space reservation requests (assign and confirm space) utilizing hoteling software system for workspaces and conference rooms
- Coordinate process for large-scale duplicating projects including copying, collating, assembly, scanning and distribution of internal and external client deliverables
- Responsible for the assignment of security access and distribution of security badges; monitoring employee status and updating security data base accordingly
- Coordinate internal meetings, events and set up; may include placing catering orders and ensuring accuracy
- Provide basic maintenance and troubleshooting of standard office equipment (e.g., copiers, printers, A/V, desktop equipment and kitchen appliances)
- Act as a point of contact for the landlord or external providers; track location specific vendor contracts
- Carry out instructions for security, fire, health, and safety and maintain any documentation/records
- Other duties and special projects as assigned
- High School Diploma/GED required
- Minimum of 1 year of related experience required, office support experience preferred; experience in a professional services environment preferred
- Proven commitment to providing exceptional client service
- Ability to develop relationships, build rapport, and effectively interface with all levels within the firm
- Strong verbal and written communications skills including the ability to articulate information and respond to questions clearly
- Ability to collaborate and work effectively across functions/departments/teams while building trusted relationships and positively influencing others
- Strong organization skills; able to effectively prioritize assignments and competing deadlines in a fast-paced environment
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and SharePoint)
- Ability to handle sensitive situations and confidential information with discretion
- May require some overtime hours