Executive Assistant
J&C Associates
- Shoreditch, East London
- Permanent
- Full-time
Location: Shoreditch, London (3-5 days per week onsite)
Duration: Until End of Jan. 2025The Opportunity:
- The Marketing Strategy & Operations team leads International Product marketing strategy, marketing planning and operations for the Digital Media Marketing Organization.
- The Executive Assistant for the organization will report to the Vice President, Strategy & Operations and support the EMEA based leadership team.
- Daily business support for the VP and their respective orgs;
- Calendar management and extensive scheduling with both internal and external partners in timezones around the world;
- Manage travel schedules, travel logistics, and expenses;
- Process business expense reimbursement requests, invoices and PO handling;
- Schedule meetings, conference rooms and presentation equipment;
- Coordinate special projects including team offsites, team building activities and all hands meetings, and team space planning;
- Coordinate and create department communications and materials as needed;
- Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup as needed;
- Coordinate assistance with equipment, software, and office issues;
- Create, edit and process internal and external correspondence;
- Handle confidential information with integrity and exercise discretion;
- Must be able to work onsite between 3-5 days/week. Candidate will be based in our Shoreditch office.
- Minimum of 5-7 years of experience as an Executive Assistant in high tech.
- Successful candidate will be energetic, positive, and motivated with excellent communication skills.
- Must have the ability to prioritize and apply sound judgment, and the ability to juggle multiple demands simultaneously.
- Candidate must demonstrate strong attention to detail, accuracy, and be able to work effectively with a minimum of direction in a fast-paced environment.
- Proficient in Outlook (email and calendaring), PowerPoint, Excel, and Word; experience with Concur or other expense-reporting software.
- Experience with international travel, passport and visa management, and TripActions or other business travel software strongly valued.
- Ability to work enthusiastically across organizations and with diverse personalities required.
- Ability to work autonomously, take initiative, and follow-through.
- Team player with strong interpersonal skills and ability to manage complex assignments.
- Bachelor's Degree or equivalent work experience.