Administrative Assistant
HCA Healthcare
- Saint Petersburg, FL
- Permanent
- Full-time
- Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
- Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
- Free counseling services and resources for emotional, physical and financial wellbeing
- 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
- Employee Stock Purchase Plan with 10% off HCA Healthcare stock
- Family support through fertility and family building benefits with Progyny and adoption assistance.
- Referral services for child, elder and pet care, home and auto repair, event planning and more
- Consumer discounts through Abenity and Consumer Discounts
- Retirement readiness, rollover assistance services and preferred banking partnerships
- Education assistance (tuition, student loan, certification support, dependent scholarships)
- Colleague recognition program
- Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
- Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
- Assists in a variety of complex administrative duties involving contact and exposure to proprietary information. Utilizes independent judgement, determining when to act for management and when to refer problems for personal attention.
- Prepares and modifies routine/non-routine and internal/external correspondence, memos, documents, reports, meeting notices, and presentations in appropriate formats using word processing, spreadsheets, graphics, and/or publishing software. This requires knowledge of methods, procedures, policies, and the organization. This material may require familiarity with commonly used business and technical expressions used by assigned functions. Maintains library of prepared materials.
- Provides accurate record and file maintenance. Filing systems include electronic and hard copy filing systems. Ensures filing is in proper format and filed in a timely manner.
- Coordinates and schedules meetings and appointments, manages assigned calendars, and responds to requests for time and rescheduling when necessary. This includes coordination of on-campus student events and social activities.
- Prepares for meetings as assigned, including preparing agendas and supplemental documents, scheduling the conference space required, documenting meeting minutes, and facilitating refreshments.
- Makes appropriate travel reservations and prepares expense reports following College policy, as needed.
- Screens incoming mail and faxes, categorizing and prioritizing response as needed. Prepares responses for signature, summarizes lengthy correspondence, and follows up to ensure that proper and timely action is taken.
- Orders, prepares, and organizes equipment and supplies, as needed.
- A high school diploma or GED with appropriate technical knowledge or equivalent experience.
- Must possess intermediate computer skills, including proficiency in Microsoft Office Products (Word, Excel, PowerPoint, etc.). Ellucian Colleague experience is a plus. Able to effectively prioritize workload; and demonstrate effective communication skills.
- Program and project administration is required