Executive Assistant to the Director of an Innovative Interior Design Studio

• Serve as the gatekeeper for the Director, anticipating needs and managing daily tasks with discretion.
• Provide ad hoc Front-of-house coverage, maintaining the professional image expected at a leading interior design firm.
• Manage the personal administrative tasks for the Director, including lifestyle bookings and handling personal correspondence, ensuring seamless integration of both personal and professional commitments.
• Oversee the completion of corporate card statements and the processing of expenses with meticulous attention to detail.
• Handle client communications confidently and efficiently, both over the phone and in writing, reflecting the high standards of the interior design community.
• Execute extensive diary management, liaising with clients and fostering relationships that enhance the company’s reputation among interior designers.
• Provide full administrative support, dealing with confidential information with the utmost integrity.
• Manage the Director's email account, prioritising and monitoring urgent inquiries to facilitate effective communication flows.
• Maintain office supplies and filing systems tailored to the fast-paced needs of the interior design industry.
• Act as the primary point of contact for clients in the absence of the Director or other senior designers, ensuring continuity and quality of service.
• Propose guest lists for various corporate events, reflecting the company’s standing in the interior design sector.
• Coordinate travel arrangements for both personal and business needs, embodying the efficiency and style befitting a top-tier interior design firm.

• Assist in diary management for other senior team members, including the Associate Director and New Business Consultant, to maintain alignment across all operations.
• Prepare documentation and conduct preliminary research for new business initiatives, staying ahead in the competitive interior design market.
• Handle initial inquiries from the website, providing timely and professional responses to prospective clients.
• Record minutes for business and new client meetings, ensuring all details are captured accurately and styled to reflect the sophistication of the interior design industry.
• Collaborate with the Head of Business Development and the Marketing Manager to keep project trackers and promotional materials up-to-date and reflective of the company's high standards.

• Hardworking, conscientious, and supremely organised, with an acute eye for detail typical of the finest interior designers.
• A strong team player capable of interacting daily with visitors, clients, and the wider team, fostering a collaborative environment.
• Deep appreciation for the ethos of the interior design community, embodying the company’s innovative and stylish approach.
• Highly motivated with a zest for continual learning, eager to progress within the vibrant world of interior design.

• Exceptional time management and communication skills, essential for high-stakes environments like interior design.
• A friendly and approachable demeanor, paired with superb soft skills and emotional intelligence, crucial in the interior design sector.
• An independent worker with a solid understanding of Microsoft Programs essential for managing the multifaceted needs of an interior design firm.

• Take full responsibility for the event budget, ensuring all functions reflect the premier status of the interior design firm.
• Design and circulate invitations that capture the essence of the company’s position in the interior design industry.
• Maintain a commanding presence across all company events, delegating tasks to ensure smooth execution and stellar representation of the interior design ethos.

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