Administrative Assistant (12-month contract)
CPP Investments
- Toronto, ON
- Permanent
- Full-time
- Diverse and inspiring colleagues and approachable leaders
- Stimulating work in a fast-paced, intellectually challenging environment
- Accelerated exposure and responsibility
- Global career development opportunities
- Being motivated every day by CPP Investments' important social purpose and unshakable principles
- A flexible/hybrid work environment combining in office collaboration and remote working
- A deeply rooted culture of Integrity, Partnership and High Performance
- General administrative support to the team including coordinating and booking travel arrangements, handling expenses, course registrations, etc.
- Work closely with internal and external stakeholders and assistants to schedule meetings or events in various cities, including room booking and set-up, guest registration and catering orders as needed
- Ensure Relationship Team members are prepared for all meetings and carry forward action items, and are aware of major deadlines
- Edit and proof-read documents, group communication and PowerPoint presentations
- Aid in the collection and processing of advisor and partner information
- Maintain group relevant data in the company's CRM system
- Maintain an inventory of key external contacts
- Handle sensitive and confidential matters relating to the daily activity of the group
- Work cross functionally as part of a team with other groups and departments
- Work closely with other executive and administrative assistants and teams to increase efficiencies in group support
- Other duties as assigned
- Minimum of 3 years of experience in an Administrative Assistant position; exposure to the financial industry preferred
- University or college degree preferred
- Advanced knowledge of MS Office (Word, Excel, Outlook, Calendar) and comfort and interest in learning new applications
- Experience with calendar management, booking high profile meetings, events and managing the expense reimbursement process
- Experience with CRM is an asset
- Proven attention to accuracy and detail, highly organized with the ability to prioritize and multi-task
- Strong communication skills (verbal and written) and interpersonal skills
- Motivated, energetic, eager to learn, adaptable and professional
- Ability to work in a high performing culture, under pressure and with time-sensitive deadlines
- Able and willing to work flexible hours, as required
- Exemplify our Guiding Principles of Integrity, Partnership and High Performance