Property Portfolio Manager - Student Accommodation

Ability Recruitment

Pretoria, Gauteng
Permanent
Full-time

2 months ago

Job Description :The main purpose of this position is to handle property management, asset management, client reporting, planning and budgeting, building management, credit control and tenant management, etc for the Company.Assumes responsibility for the effective operations management of Property and facilitiesThe performance criteria are:

To ensure fully occupied buildings at rentals acceptable to the shareholders

Property Management

Keep abreast of market activities in respect of tenant movement, new developments, major vacancies and other landlord’s strategies

Attend meetings/functions related to successful operation of Property

Asset Management

Control/schedule/implement regular preventative maintenance program in line with budget constraints

Motivation of refurbishments, major repairs as appropriate

Attend site meetings with contractors in respect of maintenance/expansion of projects

Monitor progress

Inspection/enforcement of tenant responsibilities during and on termination of lease terms

Responsible for Compliance of OSH Act

Client Reporting

Provide accurate information to owner according to agreed format timeously

Analysis of monthly income /expenses

Analysis of operating costs on a monthly basis in terms of the approved forecasts

Monitoring of all municipal recoveries (and general recoveries) on a monthly basis

Monthly/Annual Expenditure / Analysis

Approve capex within authority limits

Ensure we conform to capex procedures

Estimate new operating costs

Ensure recovery of operational costs in accordance with Lease terms

Planning and budgeting

Preparation and completion of budgets each year

Completion of monthly forecast timeously

Review rental annually and ensure the best possible rate are achieved

Assist in formulation of business plans for each property

3 Year budget – preparation and control

Monthly review and monitoring of results

Set and motivate capex per building in consultation with owner

Building Management

Devise a three year maintenance plan including allowances for provisions or depreciation where applicable (annually) for submission to the owner

Investigate/initiate proposals for refurbishments

Maintain a hands-on control of projects in hand

Review the building status/grade annually and maintain the standards within those grade

Ensures compliance with legal regulations. Completes regular OSH inspections and updates monthly reports as appropriate. Ensures that OSHA requirements are effectively implemented.

Credit Control

Responsible for Management:

Arrears

Legal action

Write-offs

Correctness of rent roll

Tenant Manager

Tenant satisfaction

Deal with correspondence/interaction with tenants as required

Ensure that leases are timeously renewed and all vacant space is let and in a presentable state.

New Tenants

Determination and recommendation of letting mandates (i.e. rental levels, etc)

Lease negotiation and maintenance of tenant relationships.

Control of new leases and recordal of same

Ensure occupation levels are achieved

Existing Tenants

Renewal of Lease Agreements both direct and through Leasing Management where applicable

Tenant liaison and public relations

Ensure Control of new leases and recordal of same

Expense Control

Check and authorise payment of accounts

Authorise cleaning, consumables, electrical and general maintenance orders

Control wage and salary allocation

Control municipal payments and recoveries there against

Ensuring cost-effectiveness and performance of contractors

Marketing

Ensure websites are updated

Have a good understanding of the market, and advise shareholders on rental rates and market trends

Set up marketing plan and budget to ensure fully occupied buildings

Execute the marketing plan

Perform tenant satisfaction surveys

Assumes responsibility for the effective maintenance and reporting of financial records.

Assesses and reports on the monthly performance against budgets.

Assesses and reports on the monthly occupancy of the buildings.

Assesses and report on the monthly recoveries versus expenses.

Assesses and report on the monthly collection of rentals.

Assumes responsibility for ensuring professional business relations with vendors, contractors, and trade professionals and educational institutions

Works to develop and maintain productive business relations with vendors, suppliers, contractors, etc.

Acts as a liaison between the Company and external contacts.

Ensures effective coordination of external services with Company operations.

Obtains and conveys information as appropriate.

Promotes goodwill and a positive image of the Company.

Develop and maintain relationships with tertiary /educational institutions

Effectively supervises Property personnel, ensuring optimal performance.

Provides leadership to assigned personnel through effective objective setting, delegation, and communication. Conducts regular meetings to ensure that personnel are well informed of changes in policies and procedures. Discusses areas needing improvement.

Assigns and coordinates personnel. Directs daily operations.

Identifies, develops, and implements training programs as appropriate.

Conducts performance appraisals. Provides measurable feedback to assigned personnel and suggestions for improved performance. Formulates and implements employee corrective actions as needed.

Ensures that staffing levels are appropriate. Interviews, hires, and assigns personnel as necessary.

Assumes responsibility for related duties as required or assigned.

Ensures that work area is clean, secure, and well maintained.

Complete work on time.

Reports on Operational expenses, rental recovery and incidents etc.

RequirementsMatricTertiary qualification preferredMinimum 5-8 years experience in property portfolio managementManagement experience required

Ability Recruitment

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