About the roleWe are looking for an HR Leadership Team Assistant to support 4 members of the HR Leadership team by providing valuable administrative support (extent of support may vary among the various managers). Additionally, this role acts as a back-up to the Executive Assistant to the Chief People & Diversity Officer (CPDO) and is part of the broader Zurich Assistant Network, whose aim is to exchange best practices, deepen the knowledge of business topics, develop skills and provide mutual support to enable our senior leaders reach their business objectives. The role is based in the Zurich office and home office is possible according to our Flex Work Policy. It may also require occasional travelKey Responsibilities includeAgenda management of the VP's: provide availability, coordinate meeting scheduling within defined criteria and based on individual needsTravel arrangements (booking flight, hotel, transportation, request visas, etc.)Manage invoices (set up vendors & code invoices) and expenses (submit expense reports for VP's, approve direct report expenses)Building efficient and professional working relationships with employees, customers, suppliers, acting as a filter and focal point to internal and /or external contacts.Being point of contact person for the departmentSupport in event organization (team events, activities & dinners), presents (thank you's, birthday, Christmas, anniversaries, etc.)Preparing newcomers; arrivals (onboarding agenda, material, visit cards)Work closely with and act as a backup to the Executive Assistant to the CPDOActive participation in the Zurich Assistant Network meetingsAbout youAppropriate vocational or University training (either in business/ economics, as a management/ executive assistant, or related field)Ideally 5-7 years of experience as a Management Assistant or similar role in an international environmentExperience in supporting multiple stakeholders of similar level of priorityStrong stakeholder management - experience in interacting with people of various levels in the organization, understanding the impact of the role towards the rest of the organizationAbility to handle confidential information with discretion and composureHighest degree of reliability and trustworthinessFamiliarity with HR related topics and experience in multinational companies is a strong plusProficient in English, other languages are an advantageStrong Computer literacy with experience of Google Suite, Success Factors, SAP, Concur, and RemedyForce preferredAbility to organize, multi-task, and work under pressurePassionate, quick thinker, creative and an effective problem solverAbility to prioritize and switch between tasks to meet deadlinesIndependent, efficient and service-oriented way of workingAffinity with people topicsPeople-oriented mindsetDetail-oriented and precise work-wise, flexible, customer-focusedAbility to self-manage with a proactive and 'can do' mindsetAt Barry Callebaut, we are committed to Diversity & Inclusion. United by our strong values, we thrive on the diversity of who we are, where we come from, what we’ve experienced and how we think. We are committed to nurturing an inclusive environment where people can truly be themselves, grow to their full potential and feel they belong. #oneBC - Diverse People, Sustainable Growth.If you want to learn more about Barry Callebaut, please find further information .Were you missing anything in this job ad? Please share your feedback with us by clicking .
