Administrative Officer

• Coordinate team member travel – Air / road travel, ground transport, hotel accommodation in accordance with Field Operations Manual

• Handle logistical arrangements for meetings and workshops such as venue, travel and transport, accommodation of participants, AV equipment and supplies for events
• Support pre-event preparations such as preparation of training materials, request for workshop supplies, arrangement of travel and lodging accommodation of participants, request for cash advance, as applicable and necessary.

• Efficient management of the regular monthly rented cars for SAREP
• Managing bookings for extra vehicles as and when required.

• Maintain an up-to-date inventory of project equipment
• Maintain record of asset issuance and return
• Handle issuance and taking over of inventory at the time of employee joining or leaving

• Order office supplies as and when required
• Maintain a record of office supplies issued and balance available

• Assist in maintaining a database of all incoming and outgoing communications; handle shipping/mailing/delivery of outgoing communications.
• Work with vendors and shipping agents, as needed, to schedule shipment and deliveries.

• Manage telephone connections taken with service provider and trouble shoot as required
• Establish and maintain an efficient filing system of project documents specific to the project according to the established filing system of the Project.
• Coordinate the timely processing and payment of all staff travel claims, vendor and supplier payments, and other transactions with the Finance Officer.
• Assist the project and staff in organizing official business appointments.
• Perform other tasks as may be assigned by the supervisor.

• High school diploma or vocational training and 10 years of experience.
• Previous experience in office assistant or admin assistant role preferred.
• Excellent knowledge of MS Word, Outlook, PowerPoint, Excel,
• Ability to multi-task.
• Ability to work well with others
• Ability to listen and communicate well both verbally and in writing.
• Ability to work independently.
• Attention to detail and accuracy

RTI International