Executive Assistant to the CEO
HelpAge International
- United Kingdom
- Permanent
- Full-time
- Preparing for Board and Committee meetings.
- Prepare packs for Board meetings.
- Arrange flights, visas, hotel bookings and expenses for Board members.
- Manage the calendar of the CEO, booking meetings with staff and external stakeholders.
- Manage the inbox of the CEO (pulling out key emails that need reading/replying / overdue).
- Prepare briefing packs for the CEO when going to external meetings and travelling.
- Organise and monitor CEO's monthly expenses.
- Arrange flights, visas, and hotel bookings for the CEO.
- Book meeting rooms or external venues for meetings.
- Work with the Leadership group to schedule meetings and take minutes of meetings.
- Arrange Executive Leadership away days.
- To deal with and support other general administrative matters, as agreed
- To take on specific research or projects, as agreed
- Significant experience working as an administrative assistant to senior staff.
- Significant experience in organising meetings.
- Experience in organising complex international travel essential.
- Ability to exercise discretion, and strong judgement and to take appropriate actions without supervision.
- Advanced level in Word, Excel, PowerPoint, and Outlook
- Experience in budget management
- Excellent verbal and written communication
- Demonstrated ability to develop and manage effective administrative systems.
- Proven ability to work on own initiative and to prioritise workload.
- Preventing harm and abuse from our people, operations and programmes to anyone that encounters our work.
- Reporting all safeguarding incidents you see, hear, hear about or suspect, using our internal reporting mechanism.
- Complying with all safeguarding framework policies and practices.
- Completing mandatory training courses relating to our safeguarding policy framework and complying with HR vetting procedures.
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