Executive Assistant to Investor Relations Managing Directors

ISE Partners

  • London
  • £55,000-60,000 per year
  • Permanent
  • Full-time
  • 11 days ago
Team Executive Assistant in Investment Sector to Investor Relations Managing Directors - £55,000 - £60,000Providing executive support to three Managing Directors of Investor Relations teams and one Senior Managing Director of the Co-Investment team. Additionally, offering administrative and logistical support to the UK-based Investor Relations and Co-Investment Teams.Job Responsibilities:Welcoming and assisting clients, arranging meeting spaces, preparing beverages, and coordinating lunch arrangements as needed.
  • Handling photocopying, printing, scanning, and binding tasks.
  • Managing local and international courier services and postage.
  • Reserving meeting rooms using the Condeco tool.
  • Managing team members' schedules for internal and external meetings.
  • Coordinating meetings and calls with current and prospective clients.
  • Inputting data into CRM systems.
  • Compiling expense reports.
  • Organising business card information.
  • Making restaurant reservations for business lunches and dinners.
  • Providing daily support to both teams, including liaising with IT/office management and arranging taxi reservations.
  • Assisting in onboarding new team members.
  • Collaborating with other team assistants to ensure adequate coverage.
  • Assisting in organising internal and client events.
  • Undertaking any other ad hoc duties as assigned.
Specialised Business and Technical Knowledge:Proficient organiser with strong administration skills.
  • Capable of meeting deadlines and managing multiple priorities.
  • Able to work under pressure while maintaining attention to detail.
  • Possesses excellent interpersonal skills and can interact with clients at all levels.
  • Flexible approach to work and a team player.
  • Intermediate proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
Education and Experience:Demonstrated experience in a similar role within financial or professional environments.Communication Scope:The Executive Assistant will engage directly with internal and external stakeholders and should be confident in requesting/providing information to employees at all levels.

ISE Partners