Job Overview:As the Vice President's Secretary, you will be responsible forproviding comprehensive administrative and secretarial support to the VicePresident of the organization. Your role will be pivotal in ensuring the smoothand efficient functioning of the Vice President's office, managing schedules,coordinating meetings, handling correspondence, and performing variousadministrative tasks with confidentiality, accuracy, and professionalism.Key Responsibilities:1. Administrative Support:- Manage the Vice President's schedule by coordinatingappointments, meetings, and travel arrangements.- Prioritize and handle incoming communications, includingemails, phone calls, and mail, ensuring timely responses and appropriatefollow-up.- Prepare agendas, documents, presentations, and reports formeetings, ensuring accuracy and completeness.- Maintain organized filing systems, both physical andelectronic, to ensure easy retrieval of documents and information.2. Communication Management:- Serve as the primary point of contact between the VicePresident and internal/external stakeholders, exercising discretion andprofessionalism in all interactions.- Draft and proofread correspondence, memos, and other documentson behalf of the Vice President, ensuring clarity, accuracy, and adherence toorganizational standards.- Coordinate communication between the Vice President and otherdepartments, teams, and executives within the organization.3. Information Management:- Research and gather information as required by the VicePresident to support decision-making and project planning.- Maintain confidentiality of sensitive information anddocuments related to the Vice President's office and the organization as awhole.- Ensure efficient flow of information within the office andacross relevant departments, facilitating collaboration and informationsharing.4. Meeting Coordination:- Schedule and coordinate meetings, conferences, and events forthe Vice President, including room bookings, equipment setup, and cateringarrangements.- Prepare meeting agendas, assemble necessary materials, anddistribute pre-meeting documentation to participants.- Attend meetings as required, take accurate minutes, and followup on action items to ensure timely execution.5. Special Projects and Support:- Provide administrative support for special projects,initiatives, or events as assigned by the Vice President.- Collaborate with other administrative staff and executiveassistants to ensure seamless coordination and support across the organization.- Perform ad-hoc tasks and assist with miscellaneous officeduties as needed.Qualifications:- Bachelors degree in business administration, SecretarialStudies, or related field preferred.- Proven experience as an executive assistant, secretary, oradministrative professional, preferably supporting senior executives.- Proficiency in office software and productivity tools (e.g.,Microsoft Office Suite, Google Workspace), with advanced skills in wordprocessing, spreadsheets, and presentation software.- Excellent organizational and time management skills, with theability to multitask, prioritize tasks, and meet deadlines in a fast-pacedenvironment.- Strong communication skills, both written and verbal, with ahigh level of professionalism and discretion in handling confidentialinformation.- Attention to detail and accuracy in all work, with a proactiveapproach to problem-solving and decision-making.- Ability to work independently with minimal supervision, aswell as collaboratively within a team.- Flexibility and adaptability to changing priorities andresponsibilities.