Document Controller
Vistry Group
- Ealing, West London
- Permanent
- Full-time
- Competitive basic salary and annual bonus
- Agile working possible (dependent on role)
- Up to 33 days annual leave plus bank holidays
- Private Healthcare and Dental Insurance
- Competitive contributory pension scheme
- Life assurance – 4 x your annual salary
- Share incentive schemes
- Employee rewards portal with many more benefits…
- Behave in line with our company values – Integrity, Caring and Quality
- IT literate – Office 365
- Experience of using Viewpoint 4Projects
- Knowledge and understanding of the Document Control process at operational level is vital.
- Minimum of two years' experience of carrying out a similar role
- Excellent communication and interpersonal skills with the ability to effectively liaise and co-ordinate activities between departments.
- Great attention to detail
- Prioritise workload when managing multiple contracts / tasks.
- To have a positive and flexible approach to work, integrate with the existing team and provide support and guidance to others when required.
- Knowledge of other DC systems
- HNC in Computer Science, Business Administration or similar
- Ability to understand and interpret construction drawings and documents
- To attend internal project start up meetings to ensure a smooth transition from project inception to construction phase.
- To be responsible for the management of documents for multiple projects, ensuring Teams Channels and Project Folders are created for projects, and documents are uploaded in an accurate and timely manner.
- Work with procedures, guidance and forms contained within the corporate Business Management System (BMS).
- Maintain knowledge and understanding of the DC process at operational level.
- Maintain knowledge and experience of Viewpoint 4Projects at an operational level.
- Ensure documentation follows approvals process.
- Carry out quality assurance checks on all information uploaded.
- Ensure all documents are up to date and completed correctly prior to internal or external audits.
- Ensure external documentation is identified and distributed as agreed.
- Ensure all drawings / documentation are controlled and maintained in a methodical manner.
- Manage user accounts, permissions and provide systems training.
- Support internal and external users regarding system issues.
- Print / organise print service for drawings when required.
- Liaise with production team regarding handover information / documentation.
- Manage and issue the relevant documents required for New Homes Quality Board (NHQB) and Housing association project Lennel and Home stepper plots.