Procurement Administrator

Buro Happold

Riyadh
Permanent
Full-time

17 days ago

What's the purpose of the role?The procurement assistant will help and facilitate the understanding of the various and evolving client’s procurement systems, and set-up appropriate processes with Project teams, operations, finance to ensure Invoices are logged to the suppliers’ portals in line with contracts, SO and payment approvals, to enhance and streamline the project management processes and accelerate cash collections.What will success look like?An efficient accounting function for our KSA office to allow our managers and leaders to support our growth strategy, knowing administration is functioning seamlessly under this remit.What you will be doing...Job Purpose & Key Responsibilities will be to support on various accounting duties, accounting transactions, maintain the general ledgers, financial records, and operations in compliance with internal and local rules including:

Support implementing bespoke procurement processes in line with the clients’ requirements and different systems applicable (SAP, Etimad, Ariba ...etc.)
coordination with the client and their PMC consultant as required to get the transmittal approved forms, IPCs forms, ensure adherence to the client payment guideline checklist and processes/systems to accelerate issuance/submission and approvals, first contact with the client to follow on the payments.
Identifying and strategically managing important relationships between Project team members, other internal stakeholders (FIN, POM, Commercial, BD) and client teams involved in procurement and invoice approval processes.
Serving as a business, systems, and relationships expert, handling inquiries and assisting the Project leadership with the procurement processes and approvals
Lead the development of relevant procurement processes by project, with clear roles and responsibilities to match the project and client requirements.

Type of contractPermanentGradeAdministrationArea of ExpertiseBusiness ServicesRegionMiddle East, India and AsiaOffice / Project LocationRiyadhClosing Date27/08/2024Ref No8251More about you...Key Skills

Good computer and IT skills including Word and Excel using spreadsheets and databases.
Experience of supporting a team of people as well as working on a one-to-one basis.
Ability to understand the nature of the work the team carries out and interact with other team members in the delivery of their work.
High level of accuracy and ethics
Ability to work within deadlines and to deal with various stakeholders.
Good communication skills
Ability to prioritize workload and manage deadlines.

Qualifications

Relevant experience in project management with strong knowledge of the public client’s procurement systems
Strong understanding and experience of the KSA market and regulations and ability to watch and quickly adjust to the changes.
Prior experience in a project focussed organisation is a must (construction, engineering and consultancy. Etc.)
An Arabic speaker is a must.

Understanding the contractual dynamics of construction/engineering projects and project Control principles for major and multi-disciplinary projects

The ability to build strong relationships and support colleagues Enthusiasm, ideas, and drive to grow, learn and develop within our organisation.A place for everyoneBuro Happold values individual's flexible approaches to working patterns as an important part of the way you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds and experiences that shape us. Appreciating each other’s differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive.We are working to change the lack of representation of marginalised groups in the built environment and are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing difference allows us to develop the most innovative and elegant solutions.Please let us know if there are any adjustments we could make to the application process to make it easier and more comfortable for you. Contact recruitment@burohappold.com so we can work with you to support you throughout your application.

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