Executive Assistant
TORA
- London
- Permanent
- Full-time
- Onsite and remote support for up to 3 Group Leaders in a hybrid working environment, usually 3 to 4 days per week in the office, or as often as the role requires
- Standard and complex diary management, supporting one of the global business functions within LSEG
- Collation of briefing papers, reports and presentations
- Preparations of Presentations and Papers – Transitioning of content provided by Senior Leaders into visually impactful, accurate and free from typological errors, presentations and papers
- Provision of administrative and organisational support
- Dealing with incoming communication, correspondence on behalf of your Leaders.
- Building and maintaining strong working relationships both internally and with clients and other key contacts at all levels;
- Managing the expense processes including raising claims. Supporting procurement processes such as creating POs, setting up suppliers and acting as a delegate on the expense system
- Assisting with the co-ordination of Townhalls, Roadshows and offsite events
- Meeting and greeting visitors at all levels of seniority;
- Arranging complex, multi sector travel itineraries and accommodation in conjunction with the in-house travel team ensuring compliance with internal policies;
- Ensuring appropriate security measures are in place for travel in high risk areas;
- Standard and some complex diary management;
- Collation of briefing papers, reports and presentations;
- Provision of administrative and organisational support to Executives
- Dealing with incoming communication, correspondence on behalf of the Executives
- Building and maintaining strong working relationships both internally and with clients and other key contacts at all levels;
- Managing the expense processes from raising claims, POs, setting up suppliers and acting as a delegate on the expense system
- Meeting and greeting visitors at all levels of seniority;
- Arranging standard, multi sector travel itineraries and accommodation in conjunction with the in-house travel team ensuring compliance with internal policies;
- Ensuring appropriate security measures are in place for travel in high risk areas;
- Keeping Executives compliance records updated, with gifts/entertainment etc;
- Experience of supporting a Senior Executive highly desirable
- Degree Educated preferred
- Experience of a financial services company or other Intense or fast-moving environment;
- Polished & professional. Communication & organisational skills are key;
- Ability to build and maintain relationships up to all levels both internally and externally;
- Highly organised and able to prioritise effectively with minimal supervision;
- Excellent communication and influencing skills;
- Resilience, tenacity and tact;
- Able to liaise effectively at all levels of the organisation;
- Able to act as a credible representative for the executive;
- Excellent MS Office and document creation skills; and
- Ability to work independently with minimal supervision;
- Sound literacy and numerical skills;
- Ability to think on feet and to react quickly to problems and solve them; and
- Flexibility, discretion and ability to respect confidentiality at all times;
- Appetite for hard work and dedication to work hours required of the role.
- Calm demeanour and able to function well under pressure;
- Team player with excellence in collaboration across a matrixed environment;