Executive Assistant & Personal Assistant to CEO

• Calendar Management: Coordinate all aspects of the CEO's calendar, including scheduling meetings, organizing logistics, and ensuring optimal time management.
• Travel Coordination: Arrange all travel logistics, including flights, accommodation, and ground transportation, to ensure seamless travel experiences.
• Expense Management: Reconcile expense reports, process receipts, and manage reimbursement claims in compliance with company policies.
• Administrative Support:Handlevariouspersonal administrativetasks andcoordinatewithsuppliers,including:

• Tax filings and liaising with accountants.
• IT support and troubleshooting.
• Insurance-related matters and claims.
• Personal appointments, including medical, family, and social events.
• Monitoring personal payments and resolving discrepancies.
• Additional miscellaneous administrative tasks as needed.
• Program Coordination: Assist with program logistics, including materials ordering and delivery, printing, and providing on-site assistance as required.
• Internal Communication: Facilitate effective communication and coordination with external consultants, internal teams, and other stakeholders.
• Office Administration Backup: Provide backup support for general office administrative tasks and collaborate with the office team as needed.

• Language Proficiency: Fluency in French and English, both written and spoken.
• Experience: Proven track record as an Executive Assistant or Personal Assistant, ideally in a high-level corporate or private office setting.
• Organizational Skills: Strong ability to manage multiple tasks and priorities with precision and efficiency.
• Interpersonal Skills: Excellent communication and interpersonal skills, with a friendly yet professional demeanor.
• Discretion: Ability to handle sensitive information with the utmost confidentiality and discretion.
• Technical Proficiency: Proficient in Microsoft Office Suite and comfortable with IT-related tasks.

Jobeo