Legal Assistant

• Provide comprehensive administrative support to the legal team, including managing calendars, scheduling meetings, and arranging travel.
• Act as the primary point of contact for internal and external stakeholders, demonstrating professionalism and confidentiality in all interactions.
• Assist in preparing documents, presentations, and reports as needed.

• Oversee the contract management process, including drafting, reviewing, and organizing contracts.
• Maintain an organized database of contracts and ensure compliance with contractual obligations and deadlines.
• Coordinate contract execution and facilitate communication between legal and other departments.

• Manage electronic and physical filing systems to ensure efficient document storage and retrieval.
• Maintain confidentiality and accuracy in handling sensitive legal documents and information.
• Implement and maintain best practices for file organization and document management.

• Assist in the preparation of board meetings, including agenda creation, document distribution, and meeting logistics.
• Coordinate training sessions for legal team members and provide administrative support for training programs.

• Serve as the main point of contact for IT-related issues within the legal department.
• Troubleshoot technical problems, liaise with IT support teams, and ensure smooth operation of IT systems and software.
• Stay updated on the latest technology trends and tools relevant to the legal field.

• Support legal projects by coordinating tasks, tracking progress, and ensuring deadlines are met.
• Assist in conducting research, gathering data, and preparing project-related documentation.
• Collaborate with cross-functional teams to facilitate project implementation and execution.

• Proven experience as an Executive Assistant or similar role, preferably in a legal environment.
• Proficiency in IT systems management, with the ability to troubleshoot technical issues and support software applications.
• Strong project assistant skills, including the ability to coordinate tasks, prioritize workload, and meet deadlines.
• Excellent organizational and time management skills, with a keen eye for detail.
• Exceptional communication skills, both written and verbal, with fluency in English (French proficiency is a plus).
• Ability to work independently with minimal supervision and adapt to changing priorities in a fast-paced environment.
• Discretion and confidentiality when handling sensitive information.
• Bachelor's degree or equivalent experience in a relevant field.

Jobeo