Executive Assistant to the President

• Calendar management for executives
• Aid executive in preparing for meetings
• Responding to emails and document requests on behalf of executives
• Draft Slides, meeting notes, and documents for executives

• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office Suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, and able to multi-task with great follow-up skills

• You are the main liaison between Staff members or anyone that the President deems as relevant.
• Your attire must be consistent with the image you represent to the office you serve.
• You report only to the President.
• You are to treat all activities, conversations, issues, and duties as confidential.
• You are the first line of protection for all incoming calls, casual walk-ins, etc.
• You are to be open, honest, and expedient in relating anything that is of importance to the companies with the President.

• Phones
• Reports
• Calendars- business meetings, other meetings, Time off
• Mail if needed
• Scanning and copying if needed
• Filing-Paper / Electronic
• Letter writing / correspondence
• Typing meeting notes
• E-newsletter / Updating Employee Bulletin Boards
• Plan and coordinate all meetings and events both on-site and off-site
• Schedule meetings
• Remind all attendees 10 minutes ahead of each meeting
• Staff Meetings-Hand paper copy of any staff meetings / Onsite meetings to each attendee along with any information that is required.
• Conduct New Employee Welcome Meetings
• Dealer agreement and all contracts- File paper and electronic with dates.
• Employee Birthdays
• Order awards
• Special Events management

Friendly Chevrolet (TX)