Executive Assistant

Archdiocese of Saint Louis

  • Saint Louis, MO
  • Permanent
  • Full-time
  • 21 days ago
Job SummaryJob ResponsibilitiesJob RequirementsGood Shepherd Children & Family Services does not discriminate on the basis of handicapped status in the admission or access to, or treatment or employment in, its federally assisted programs and activities. Good Shepherd Children & Family Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, or disability.POSITION SUMMARYThis position provides administrative support for the CEO and additional executive team members of Good Shepherd (GSCFS) and Marygrove (MG) ministries. Additionally, this individual will provide management of donor data for GSCFS, management of both tax credit programs (GSCFS/MG), and some Board of Director and donor relations.DUTIES & RESPONSIBILITIES▪ Prepares and distributes relevant materials to Board members in advance of the Board of Directors meetings. Takes minutes at Board meetings and assist GSCFS/MG CEO with other Board correspondence, meeting materials, keeping the Board calendar, and other support as needed.
  • Assists Executive Leadership (GSCFS/MG) with correspondence, scheduling meetings, updating calendars, and other support tasks as assigned by the CEO.
▪ Responsible for ensuring donor data for GSCFS is properly captured and accurately entered into Blackbaud Raiser's Edge Donor Database: Manage data entry, list management, and other related functions.
  • Generates Development acknowledgement letters and other correspondence ensuring completion is timely and accurate for GSCFS donors and supporters.
  • Provides assistance to the Donor Engagement Coordinator for GSCFS and MG special/fundraising events.
  • Manage all administrative aspects of the tax credit donation programs for both GSCFS and MG.
▪ Obtains reports from Raiser's Edge upon request for direct mail appeals, mailings, and data analysis (e.g. LYBUNT/SYBUNT, new donor prospects, honor/memorial donors, etc.)▪ Professionally represents both ministries, being a liaison between GSCFS/MG and Catholic Charities, Community Partners and Volunteer Groups.
  • Provides filing and other office management tasks as required.
  • Provides periodic coverage of the GSCFS front desk when administrative staff are unavailable.
KNOWLEDGE & EXPERIENCE REQUIREMENTS
  • Associate's degree in a related field (business, communications, nonprofit management, youth development such as education) and/or equivalent combination of education and experience, with 3-5 years' experience in related work (office management, sales support, fund raising events, nonprofit support, project management). Bachelor's degree desirable.
  • Proficient in written and oral communication skills.
  • Excellent experience with computer and electronic communication. (e.g. Excel, Powerpoint, Word, etc.)
  • Database entry and data management experience. Blackbaud Raiser's Edge experience preferred.
  • Excellent internal and external customer service skills.
  • Flexibility to work some evenings and weekends
SKILLS & ATTITUDES REQUIRED FOR SUCCESS IN JOB
  • Supportive of the mission of Catholic Charities of St. Louis, and the Good Shepherd Children & Family Services/Marygrove purpose statements.
  • Completeness of work; seeing a project through from start to finish.
  • Attention to detail in carrying out tasks.
  • Experience with electronic communication (e.g. emails, social media, internet).
  • Ability to work well with others; to be a part of a team.
  • Ability to work independently.
RELATIONSHIPS REQUIREMENTSRegular interaction with CEOs, GS Chief Development Officer, GSCFS/MG Board members, various Marygrove team members, other Senior Management, Development Team, and Administrative support staff, event committees, Development Committee, volunteers, and other groups as needed (Board of Directors, Catholic Charities agencies and Archdiocesan staff).Pre-Employment Screening
All candidates receiving an employment offer must submit a pre-employment screening. The screenings will include criminal background check and other background checks (as needed), Family Care Safety Registration, drug screen, an employment and education or licensure/certification verification, and Covid-19 and Influenza vaccination. Various positions will require physical examination, Tuberculosis screening and Hepatitis A. All offers are contingent upon successful completion of required screening.Our MissionTo bring the healing, help, and hope of Jesus Christ to those in need with a compassionate, caring presence.Connecting children with families and keeping families connected by providing pregnancy and parenting support, foster care programs, and adoption services.Benefits"Teach a youth about the way he should go; even when he is old he will not depart from it."Proverbs 22:6

Archdiocese of Saint Louis