Finance Project Coordinator
Thales
- Ottawa, ON
- Permanent
- Full-time
- Responsible for producing and managing the Monthly Progress Claim for on-time-delivery to meet all stakeholders financial objectives.
- Tracks and updates the project’s billing as customer claims are submitted and paid, as well as follows up on late payments.
- Supports the Project Cost Controller in annual project reconciliations and rates escalation analysis.
- Provides support to the ITB group in preparation for their annual reports by providing the necessary supporting financial data.
- Provides sell rate compliance for project resources prior to including them on the Monthly Progress Claim, in accordance with the Compliance Matrix and the budget.
- Prepares budget revision forms and updates project budgets as additional work requests or change orders come in.
- Sends weekly timesheet reminders, generates and distributes weekly timesheet reports to the Project’s Work Package Managers, and works with the Project Cost Controller if changes need to be made.
- Prepares transmittal files for Accounts Payable to process vendor invoices.
- Tracks the projects Travel and Living expenses in support of the Monthly Progress Claim.
- Provides Support to the Project Cost Controller on the day to day financial activities.
- Reviews and Approves the work requests in accordance with the suppliers submitted quotes.
- Supports the various internal and external audit requests.
- Supports the Project Cost Controller in the preparation of pricing for new tasks.
- Runs project settlements and various project entries at month end.
- Acts as a delegate for the Project Cost Controller on the project in their absence.
- Must possess a university degree or college diploma from a recognized institution in a financial field.
- 1-5 years of experience in a large multi-national or national organization, in the Defense & Security sector or previous experience in Finance, or Project Control.
- Experience working on projects and working with different business systems and tools (i.e. SAP and Excel).
- Good communication and interpersonal skills.
- Positive attitude with solution focused approach.