Academic Department Administrator - Emory College of Arts and Sciences
Emory University
- Atlanta, GA
- Permanent
- Full-time
- Manages the operations, personnel and fiscal activities for an academic department or business unit.
- Identifies and leads efforts to address specific operational issues.
- Develops recommendations and action plans towards their resolution.
- Determines and recommends options for addressing budget issues.
- Assists in preparing contract budgets, grant applications, proposals, status reports and/or financial statements.
- Plans and prepares projections for management of unit operations and associated costs.
- Researches and investigates employee issues/concerns.
- Collaborates with Human Resources to recommend an appropriate course of action.
- Responds to inquiries and/or complaints from faculty, staff, students, parents, outside agencies and/or the public which require interpretation of policies and procedures.
- Projects and develops plans for addressing staffing requirements.
- Hires, supervises and evaluates regular staff and student employees.
- Prioritizes work assignments and special projects.
- May conduct research and develop proposals for new programs and services.
- Performs related responsibilities as required.
- Bachelor's degree in business administration or a field related to the department's area of specialty and two years of office administration experience, or equivalent combination of experience, education and training.
- Supervisory experience required.
- Experience with various personal computer software applications.
- Works closely with department chair to plan meetings and coordinate academic events. Keeps detailed faculty and staff employment records.
- Coordinates logistics of faculty hiring, reappointment, and tenure and promotion reviews. Oversees departmental web presence.
- Primarily in-office, On Campus position. Works closely with department chair to disseminate information to faculty regarding faculty meetings, committee meetings and other department events.
- Acts as liaison between faculty, staff, and facilities. Plans and coordinates catering, set up, and clean up for monthly faculty meetings, departments events, committee meetings. This responsibility is shared with the other administrative staff in the department.
- Responds to and accommodates faculty requests.
- Maintains department calendar to include meetings, events, and semester tasks.
- Projects and develop plans for addressing staffing requirements: ensure department is staffed from 9am to 5pm, Monday through Friday and maintains staff telecommuting schedules.
- Plans itineraries, including flights and hotel accommodations for faculty candidate campus visits Hires student employees for the office, as well as for faculty.
- Please include Cover letter