Office Manager
Publicis Groupe
- Cape Town, Western Cape
- Permanent
- Full-time
- Conduct weekly status meetings with receptionist/office assistants.
- Provide mentoring and coaching to foster professional development.
- Conduct bi-weekly 1-on-1 meetings to address individual performance and goals.Managing the Campus Office Budget:
- Hold monthly review meetings with relevant stakeholders.
- Ensure adherence to budgets and propose cost-saving initiatives.
- Adhere to PGA Finance processes and track monthly budgets.Campus Events:
- Assist and support in running campus projects.
- Take the lead on driving forward major initiatives.
- Support PGA initiatives such as onsite training or meetings.Office Maintenance and Upkeep:
- Take accountability for office maintenance and upkeep.
- Ensure receptionist/office assistants manage maintenance tasks effectively.Campus Liaison:
- Act as the point of contact for various campus-related matters including landlord, finance, health & safety, and collaborations.
- Coordinate with external service providers as necessary.Plumbing and Electrical Maintenance:
- Coordinate plumbing and electrical repairs promptly.
- Ensure compliance with routine checks and servicing.Additional Duties:
- Manage BEE compliance processes including meetings, documentation, and relationship maintenance.
- Assist with IMAC (Install, Move, Add, Change) requests and platform support.
- Support resource operations including equipment ordering and stock management.
- Manage housekeeping staff.
- Coordinate campus-wide events and celebrations.Qualifications and Skills:
- Proven experience in office management or related roles.
- Strong leadership and communication skills.
- Excellent organizational and multitasking abilities.
- Ability to work effectively in a fast-paced environment.
- Proficiency in Microsoft Office Suite and budget management software.Additional InformationShould you not hear from us within 2 weeks, please consider your application unsuccessful.