Junior People Business Partner - Spain

• Privileged interlocutor of the Spanish payroll provider.
• Coordinate payroll data, ensuring complete & timely processing in accordance with payroll schedule/deadlines.
• Send the payroll instructions to the payroll provider on time.
• Control, analyse and validate the payroll.
• Control the payments (wages, prepayments, social contributions, payroll deductions).
• Put in place the relevant dashboards to monitor the payroll activity related to SOX controls.
• Manage the relationship with the external benefits providers: health insurance, meal vouchers company…
• Provide ad-hoc reports as and when required.
• Build and maintain a strong relationship with internal stakeholders and the payroll provider.
• Prepare documentation and support the People Business Partner Spain & Americas in sensitive cases, including chairing and/or taking minutes on investigations and disciplinary hearings.
• Record keeping of documents and following up on all outcomes, together with contractual changes (such as change of T&C, contract variations etc), ensuring that they comply with local legislation changes.
• Manage the Health & Safety agenda.

• Manage the Spanish time management tool (Sesame)
• Manage Workday as HRIS main admin tool.
• Do all relevant changes: entry/exit/affectation change to maintain the system up to date.
• Manage the “clock in” / “clock out” anomalies.
• Edit monthly time reports and analyse overtime with the management.
• Manage the different types of leave: paid holidays, sick leave, maternity/paternity leave, accidents at work...
• Any other ad-hoc duties and responsibilities that arise on a day-to-day basis or over a period that falls in the remit of department.

• Post vacancies on local recruitment tools such as LinkedIn and Infojobs.
• Conduct the whole recruitment process (CV screening, interviewing, background checks and offers to final candidates).
• Work closely with the internal Talent Acquisition team.
• Conduct and lead the onboarding process for new joiners.

• Participate in global development initiatives and projects, ensuring their full rollout locally.
• Support local activities: team buildings, meetings, and initiatives of the Social Committee in Spain.

• HR Admin – 30%
• Monthly payroll processing – 30%
• Recruitment – 20%
• Employment Relations – 10%
• Training – 10%

• South Europe HR Community
• Spain Managers & employees
• HR related external stakeholders: recruitment agencies, lawyers, external payroll provider…

• Experience with complex HR agenda (min. 3 years in mid-size international company)
• It is indispensable that you have had experience as a Junior HR Advisor, or that wish to step up from an HR Coordinator or HR Administrator role.
• Good level of IT literacy is essential along with experience using Microsoft packages such as Word, Excel & Power Point, familiarity with databases and current software packages.
• Strong analytical skills and attention to detail are essential.
• Ability to work under pressure and to strict deadlines.
• A strong emphasis on accuracy and quality of work.
• Highly organised and pro-active approach to problem solving.
• Competent oral and written communication skills, with ability to evaluate queries in a timely and professional manner.
• Strong English & Spanish written and oral communication skills are essential.
• Strong organisation and time management skills are essential.
• Willingness to work on multiple projects that come from working in a lean and multi skilled team.
• Sensitivity and discretion are essential.

• Experience with Workday HRIS system will be desirable.
• A willingness to learn new tasks and be flexible.
• Ability to build relationships with vendors and colleagues.
• Flexible and adaptable to work demands within the company.
• Ability to balance priorities to achieve results.
• A confident team player.

• University Degree in Law, Economics, Psychology, or similar field.
• 3+ years as HR Coordinator or HR Generalist and who wants to step up into a HRBP role.

Global Blue