Oversight Officer
Carlyle
- Luxembourg
- CDI
- Temps-plein
- Oversight of Delegates: (60%)
- Being involved in the initial and ongoing due diligence processes and on-going monitoring on service providers and delegates, for instance:
- Being involved in process reviews, drafting and implementation for existing or new delegation models
- Contribute to the development of the framework of procedures governing the delegation oversight
- Assisting with the formalization of oversight materials
- Co-ordination with external service providers and group delegates, attend regular calls with delegates
- Assist in preparing the onboarding of new funds with the service providers and delegates
- Being involved in the registration and marketing as asked by fund formation/Fund Management teams/IR teams
- Assisting with the preparation, and timely and accurate execution of Service Level Agreements
- Assist the Conducting Officer in managing daily operations and delegates oversight activities
- Promptly alert Conducting Officer of any issues identified
- Reporting (25%)
- Assisting with the preparation, and timely and accurate execution of Regulatory AIFM Reporting
- Support the Conducting Officer with the preparation of monthly meetings and quarterly board reporting materials
- Prepare quarterly own funds reporting including projecting AIFM AUM growth
- Assist with the preparation of the AIFM financial statements and aid in the coordination and oversight of the external audit process
- Help coordinate VAT and annual tax reporting with external tax service providers
- Assist with other operational, financial, or regulatory reporting on ad-hoc basis
- Contribute to the implementation of new laws and regulations impacting the portfolio management, marketing and ICT activities within the AIFM (5%)
- Administrative (10%)
- Administrative tasks as and when required
- Facilitate the processing of invoices for the AIFM
- Review of management fee invoices issued by the AIFM
- Develop and monitor the AIFM budget
- Bachelor/Masters' Degree in Finance, Accounting, Business Administration, or similar qualification.
- High proficiency in Excel, PowerPoint, and Microsoft Word
- Any additional qualification/certificate is considered a plus
- First experience or having 1-2 years of proven experience in a similar role or Luxembourg Audit Firm
- Knowledge & understanding of Alternative Investment Fund structures and preferably Luxembourg AIFM requirements
- Interest in finance, marketing, ICT and alternative investments fund industry
- Strong organizational skills / Ability to work autonomously
- Strong analytical skills
- High attention to detail with the ability to set priorities and to meet deadlines
- Team spirit
- Flexibility and collaborative attitude
- Excellent office skills (Excel, Word, Adobe, Outlook)
- Fluent in English with solid written and verbal communication skills. Any other language skills will be considered an asset
- Eager to learn