Legal PA
Shoosmiths
- London
- Permanent
- Full-time
Main responsibilities
- Full diary management.
- Assisting with invoicing and incoming/outgoing funds requests, including cheque requisitions.
- Email management to include email filing.
- Collation and sending out of monthly reports.
- Preparation of draft emails and correspondence for approval.
- Complex document production, cross-referencing and amendments
- Typing reports, file notes, correspondence and attendance notes.
- Preparing enclosures ready for signing and sending out with the post.
- Incepting clients and matters in line with the firm’s guidelines
- Closing client matters in line with corporate best practice.
- Assisting in the undertaking all money laundering compliance on new client inception.
- Assisting in conflict checks prior to client and matter inceptions.
- Filing and eFiling of incoming and outgoing post and correspondence.
- Preparation of Expense claims.
- Undertaking all client filing management and archiving tasks.
- Liaising with clients, mainly over the telephone.
- Organising meetings, travel arrangements etc.
- Travel booking for legal advisors
- Answering the telephone and dealing with routine enquiries
- Previous secretarial/administrative experience within Corporate, similar practice area or other professional service firm (although not required depending on candidate)
- Excellent document production skills in particular within word, updating complex documents
- Self motivated and able to work without supervision and to a high standard
- Excellent and accurate keyboard skills required.
- Good working knowledge of various applications – Word, Outlook and Excel (basic knowledge) (Powerpoint helpful but not a necessity).
- Taking care and attention into all correspondence and documentation
- Flexible with the ability to adapt to change, new practices and cope under pressure
- Excellent presentation skills reflected in their work
- A methodical and organised approach with keen attention paid to every detail
- Good organisational skills to ensure that the tasks are effectively prioritised within working time available, and that urgent work is completed and returned within the specified timescales.
- Friendly and helpful approach to dealing with queries
- Excellent communication skills and telephone manner
- Good listening skills
- Able to integrate within a team as well as working on one’s own initiative
- Ability to be pro-active and deliver a quality service to both internal and external clients.