Event Planning Manager - Misk Foundation

• Develops the event management strategy by translating the foundations need in the area into a coherent plan with identified key results and cascading it across the different projects.
• Works with Event Managers to define projects that best support business needs and objectives.
• Works with Event Managers and Procurement Manager to identify implementation partners.
• Establish and maintain relationships with key vendors, suppliers, and partners to negotiate favorable contracts and ensure the availability of necessary resources.

• Prepares and recommends the budget for the foundation's event portfolio in alignment to the annual business plan.
• Manages annual budgets of up to SAR 100M and respective revenues.
• Monitors the performance of the event's portfolio against budgets so that areas of unsatisfactory results are identified and rectified promptly, and potential results improvement opportunities are capitalised upon.

• Lead and manage the event management team, providing guidance, mentorship, and support to ensure their professional growth and development.
• Develop and execute the overall event strategy, aligning it with the foundation's objectives and internal client requirements.
• Suggests new ideas and projects that Event Managers may manage.
• Oversee the planning and coordination of all event logistics, including venue selection, budget management, scheduling, vendor negotiations, and contract management.
• Oversees the development and building of roadmap and work plan for each event in order to understand the activities, timeline, stakeholders involved etc.
• Collaborate with internal departments to define event goals, objectives, and key performance indicators (KPIs).
• Conduct thorough research and analysis to identify market trends, competitor activities, and emerging event technologies to enhance event experiences and stay ahead in the industry.
• Ensures there are proper policies & procedures for effective communication & implementation both internally and externally, regarding issues, objectives, processes, scope, performances etc. in order to ensure information sharing and alignment with the plans and goals of initiatives.
• Oversee event marketing and promotion activities, ensuring effective communication and branding strategies to drive event attendance and meet attendance targets.
• Monitors and evaluates the status of event lifecycle progress to identify discrepancies to agreed-upon plans, budgets, timelines etc.
• Leads risk identification, evaluation and development of mitigation plans as appropriate to ensure adequate execution of events.
• Acts as an escalation point to resolve issues and overcome challenges on any event related matters.
• Monitors the performance of the contractors/suppliers to ensure compliance with the agreed contractual terms and conditions.
• During peak time, supports event delivery as needed.
• Analyze, evaluate, and overcome risks, and produce post event reports for management and stakeholders.

• Closely collaborates with Business Development team to identify suitable sponsors to support the financial commitment on the agreed-upon events.
• Work closely with the Programs' team to deliver the expected events as per their Business Plan.

• Collaborates with Marketing and Communication to ensure the events receive the right level of communication and branding.
• Supports in drafting key messages to various marketing and communication campaigns to ensure the messages are customized to suit different stakeholder being targeted as potential attendees or partners.

• Tracks KPIs to measure the event portfolio performance and impact.
• Suggests ways to optimize events to improve performance, where needed.
• Supervises the preparation of timely and accurate reports, such as event progress and impact, attendance, etc. to meet foundation and department requirements, policies and standards.
• Implement and maintain event management systems and tools to streamline processes, enhance efficiency, and improve overall productivity.
• Monitor event operations to ensure compliance with legal, health, safety, and environmental (LHSE) regulations.
• Conduct post-event evaluations and analysis to measure event success, identify areas for improvement, and provide recommendations for future events.

• Builds and leads a motivated, engaged and competent workforce throughout the section, by setting priorities and objectives, managing performance, and providing ongoing feedback to meet Innovation's challenges and goals.

• Recommends improvements to policies and directs the implementation of procedures and controls covering all areas of so that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective output.
• Contributes to the identification of opportunities for continuous improvement of systems, processes and practices.

• Bachelor's degree in Event Management, Hospitality or any related field.
• Master's degree in a relevant field is preferable.
• Language: English and Arabic language skills.
• Experience with managing a portfolio of events.
• Proficiency in event management software and tools.

• 10-14 years in Project Management including at least 5 years in positions of progressively increasing managerial responsibilities.
• 3-5 years' experience in Event Management.

• Analytical Thinking
• Instructional design and quality assurance
• Leading teams
• Problem Solving
• Experience in event management
• Vendor Management
• Budgeting and spending
• Business Process Improvement

Misk Foundation