Administrator

• Answering the phone and responding to admin queries through e-mail.

• Greeting and hosting customers, students, and visitors to the facility.

• Ensuring that health and safety measures are adhered to: taking meter readings, testing fire alarms, checking first aid kits, plus arranging for any tradespeople, such as electrician, plumbers, and cleaners who may need to work at the site.

• Ordering groceries, cleaning products, stationery, and arranging deliveries and collections.

• Arrange catering for customers and students, considering any dietary requirements, and the volume of people that need to be catered for.

• Keep the office, training facility, and warehouse tidy and well stocked with refreshments.

• Help set up classrooms for training or the facility for events.

• Booking flights, hire cars, and hotels when needed.

• Help with the planning and logistics of trade shows, and other company or partner events.

• Providing support with sales administration. Understanding the sales process and be confident in your ability to send out quotes, sales orders, and purchase orders.

• Ensuring that products are receipted in, serialised, and sent out correctly using DHL or other shipping providers.

• Providing support to the UK-based Finance Team by sending out and chasing up EU invoices.

• Understand and manage stock inventory, ordering additional materials as needed.

• Note taking during meetings and proving accurate minutes of meetings.

• Process tasks delegated by the Operations and Sales Account Manager and manage the NL Team Task Trackers.

• Help colleagues with other ad-hoc jobs that need to be done.

• Occasional travel will be required, so driving licence is a must.

• Promote good relationships within the NL Team, ensure passage of information, and actively connect Team NL to Team UK, and vice versa.

• Driving Licence

• NL Passport

• Eligible for Security Clearance

• Working understanding and experience of Microsoft Office products

• Demonstrable direct Administration experience, or convincingly shows competence in related field (Customer Support, HR, Sales Support, etc)

• Health and Safety maintenance

• Sales Administration, including note taking and meeting minutes

• Opportunity for fitness at work, free fruit, and other extras.

• Chance to grow and develop together with the team.

Providence Global ITF