Associate Director, Payroll Services
HelloFresh
- New York City, NY
- $122,500-175,000 per year
- Permanent
- Full-time
- Responsible for payroll operations and governance for multiple entities, ensuring timely and accurate processing of payroll in compliance with federal, state, and local wage and hour laws
- Responsible for multi-state tax reporting, compliance, and remittance
- Ensure that HelloFresh complies with the wage & hour laws, federal and state regulations and company's policies and procedures
- Provide strategic direction and expertise to the payroll function along with creating short-term and long-term strategies for continuous improvement in payroll operations.
- Drive the transformation and modernization of the payroll function by leveraging technology to automate processes and reporting
- Responsible for the year-end internal/external audit of the payroll function
- Establish best practices and develop workflows to improve customer services, and business process
- Acts as a resource to management for questions related to payroll and payroll taxes
- Expert knowledge of payroll processes from time and effort, calculation, disbursement, garnishment, and overpayment
- Provides guidance on payroll tax laws to staff; monitors and manages payroll tax policies, procedures and internal controls
- Ensures the development and training of all payroll team members
- Ensure robust controls are regularly reviewed across the payroll group to refine, so to mitigate risk
- Review, design, develop, and implement updated payroll-related policies and procedures as needed
- Perform other duties and special projects and other duties as assigned
- A minimum of 7-10 years of progressive payroll experience, with a minimum of 4 years successfully leading a team of payroll professionals for a multi-state company;
- 5+ years of experience with Workday preferred
- Bachelor's degree with emphasis on accounting, business, finance, or a related field; or a combination of post high school and equal experience may be substituted for education. Certified Payroll Professional (CPP) preferred.
- Strong working knowledge of applicable US federal, state, and local rules and laws.
- Extensive experience working in a complex multi-hourly distribution center/facility preferred
- Expert knowledge of multi-state payroll, payroll tax rules, and regulations/compliance in the U.S.
- Proficient use of Google Sheets, or MS Excel required
- Must be detailed orientated and maintain confidentiality in a professional manner
- Work on multiple tasks simultaneously, while ensuring tasks are completed on time in a fast-paced, rapidly changing environment
- Excellent analytical and problem-solving skills with exceptional attention to detail
- Strong verbal and written communication skills
- Ability to work in a fast-paced environment and manage simultaneous priorities and deadlines
- Ability to adapt to changing priorities, meet deadlines and be a change agent
- A self-starter/high initiative to proactively identify opportunities to improve and find solutions
- Ability to work on-site, in-office, 2 days of the week
- Competitive salary, 401k with company match that vests immediately upon participation, and company equity plan based on role
- Generous PTO and parental leave of up to 16 weeks
- Comprehensive health and wellness benefits with options at $0 monthly, effective first day of employment
- Tuition reimbursement for continuing education
- Up to 75% discount on subscriptions to HelloFresh meal plans (HelloFresh, Green Chef, Everyplate, and Factor_)
- Access to 6 different Employee Resource Groups (ERGs) including those for minorities, women, veterans, parents, and LGBTQ+
- Inclusive, collaborative, and dynamic work environment within a fast-paced, mission-driven company that is growing exponentially year over year